Provides comprehensive administrative support to the Chief Administrative Officer and five Directors. Responsibilities include calendar and meeting management, travel coordination, executive communications, presentations, data analysis, expense and invoice reconciliation, budget monitoring, records management, deadline tracking, stakeholder communication, and special project coordination. The role requires advanced Microsoft 365 and Microsoft Copilot skills, strong judgment, discretion, organization, and the ability to manage competing priorities in an on-site, deadline-driven environment.

Facilitates procurement of materials and services, including RFX processes, contract development, vendor negotiations, purchase orders, inventory forecasting, and supplier performance management. Maintains ERP purchasing and inventory data, supports contract compliance and supply chain risk mitigation, coordinates material availability, and identifies opportunities to optimize purchasing and reduce excess inventory. Partners with internal stakeholders and vendors to meet cost, quality, schedule, and service objectives.

Manages HR operations across total rewards, talent acquisition, talent management, labor relations, workforce planning, HR technology, and analytics. Advises leaders, oversees staff, policies, compliance, investigations, collective bargaining support, HR systems, reporting, vendors, budgets, and organizational change initiatives. Requires extensive HR leadership experience, union workforce expertise, HRIS administration, and strong communication skills.