ACCOUNTS PAYABLE SPECIALIST

Description

Position Summary 

Obtain appropriate vendor documentation including W-9’s and bank account information for vendor set up completion in applicable financial system(s).  Mark transactions for 1099 inclusion as appropriate.  Verify, analyze, and process all organizational accounts payable.  Prepare and process weekly payment batches for multiple companies.  Prepare and issue applicable year-end tax documents. Verify accuracy of Concur file and upload into the financial system. Prepare, complete and issue inventory purchase orders as requested and approved.  Complete the monthly main cash account reconciliation and work with Controller to clear problem transactions. Perform month-end general ledger account reconciliations as appropriate.  Work closely with vendors, distribution personnel, ACSI staff and Controller.

Colorado Springs, CO preferred. Candidates located in the Mountain Time Zone are also preferred. This is a remote position, and qualified candidates outside of Colorado are encouraged to apply.

This is a remote position performed from a home office anywhere in the contiguous United States. Applications are accepted on an ongoing basis.

Compensation and Benefits

Starting Range: $22 - $23.50 per hour; based on work experience, education, training, knowledge, skills, and internal and external equity.

Employees may choose from benefits including HDHP and copay medical plans, dental, vision, health care and dependent care flexible spending accounts, health savings account, 403b retirement plan, and supplemental life and disability insurance. In addition, ACSI provides vacation, sick leave, paid holidays, basic life, basic accidental death and disability, long term disability, employee assistance plan, Christian school tuition benefit, and discretionary annual bonus. 

Essential Duties and Responsibilities  

• Provide excellent customer service for all customers, internal departments, ACSI constituents, and donors through timely, accurate, positive communications
• Verify accuracy of vendor accounts and invoices and confirm general ledger account codes for proper and timely expense recognition and recording
• Enter vouchers and invoices into the accounts payable system weekly; generate edit list and backup for review by Controller; post payments and generate payment edit list with back up for review by Controller and CFO
• Process payments accurately and timely and upload Positive Pay file to banking institution
• Prepare and issue inventory purchase orders and match invoices to warehouse receiving transactions
• Maintain documentation for financial information to ensure accessibility of pertinent information
• Monitor all accounts to ensure payments are current and up to date and resolve all accounts payable issues; seek to eliminate the mailing of check payments through conversion to ACH payment processing and improve the overall process of receiving accurate vendor W-9 Forms and ACH bank account information
• Perform quarterly review of vendor account information in order to prepare and issue year-end 1099 documents to all applicable vendors
• Manage and clear stale dated checks
• Analyze and verify expense account coding for related Concur transactions and integrate related file into the financial system
• Perform timely reconciliation of all main bank account cash transactions 
• Protect the organization's value by keeping information confidential
• All other duties as assigned  

Requirements

Essential Qualifications 

Spiritually the ideal candidate shall possess characteristics that reflect 

• a demonstrated acceptance without reservation of the ACSI Statement of Faith 
• a strong, clear Christian testimony, acknowledging Christ as Savior and seeking to live as His disciple 
• a desire for spiritual growth as evidenced by his/her prayer life, Bible study, and spiritual outreach to others
• a mature, godly spirit 
• a Christian role model (Luke 6:40) in attitude, speech, and actions toward others. (This includes being committed to God’s biblical standards for sexual conduct.) 
• a person of faith and prayer 
• a broad acceptance of and by the evangelical Christian community 
• a strong knowledge and understanding of Scripture 
• a servant leader 
• an active participation in a local Bible-believing church 

Required Experience and Education

• Two or more years of accounts payable processing experience; Microsoft Dynamics GP and/or Oracle Fusion experience preferred
• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting or Business preferred
• Basic computer and internet skills; knowledge of Web browsers, Microsoft Word and Excel
• Quick and accurate data entry skills are a must
• Ability to determine what is needed in assigned projects and apply problem solving skills when issues arise
• Detail-oriented, dependable, and organized with excellent time management skills
• Proven ability to work both independently and collaboratively with different levels of employees
• Strong service orientation and teachable spirit
• Excellent verbal and written communication skills

Physical Demands and Work Environment

• Professional remote work environment in which to conduct videoconferences and phone calls
• Employee is regularly required to walk, sit, use hands and fingers, talk, and hear
• Essential duties require the use of computers to process information
• The employee frequently is required to reach with hands and arms
• Specific vision abilities required by this job include the ability to read at close range and distinguish colors and contrasts
• The noise level in the work environment is usually minimal
• Able to lift up to 10 pounds

Accountability

• Accountable to Controller
• Accountable to the agreed upon job description and ACSI’s policies
• Accountable to agreed upon goals and timelines