Sr. Human Resources and Operations Specialist

Duties and Responsibilities

• Manage day-to-day HR administration and support employees and managers with routine HR matters. 
• Coordinate onboarding and in-processing, including I-9s and employment documentation. 
• Maintain employee information in payroll, benefits, and HR systems. 
• Process semi-monthly payroll, including time sheet review and related changes. 
• Coordinate benefits administration and annual open enrollment. 
• Maintain accurate, confidential employee and HR records. 
• Support compliance with federal and state employment requirements and company policies. 

• Coordinate employee expense reports and other administrative processes. 
• Manage Accounts Receivable, Accounts Payable, vendor payments, inventory, and monthly close activities as required
• Process customer quotes, sales orders, invoices, purchase orders, and related financial documents. 
• Maintain organized financial, vendor, purchasing, and operational records. 

• Work with Engineering and Operations on vendor purchase orders and received purchases. 
• Coordinate purchasing, shipping, receiving, and vendor activities as needed. 
• Identify practical ways to improve HR, administrative, financial, and operational processes. 

• Support annual insurance activities, government reporting, audits, and other business requirements. 
• Assist with government contract administration and related documentation as needed. 
• Prepare contract reports, documents, and WAWF invoicing as needed. 
• Manage subcontractor documentation, including NDAs, agreements, 1099s, and required records. 
• Take ownership of special projects and other duties as assigned. 

Required Qualifications

• Bachelor’s degree required. 
• Bachelor’s degree in Business Administration, Human Resources, Accounting, Finance, or a related field preferred. 
• 5+ years of HR operations experience, including hands-on support for payroll, benefits administration, onboarding, employee records, and day-to-day HR processes. 
• Experience managing multiple priorities in a fast-paced, growing organization. 
• Strong organization and attention to detail. 
• Sound judgment, ownership, and the ability to work independently. 
• Strong written and verbal communication skills. 
• Discretion with confidential employee, financial, and business information. 
• Proficiency with Microsoft Office/Office 365 and the ability to learn new business systems quickly. 

• Experience in a small business, engineering, manufacturing, technology, aerospace, robotics, defense, or product-based environment. 
• Working knowledge of employment and labor laws. 
• Experience supporting purchasing, vendor management, inventory, shipping, receiving, or basic accounting processes. 
• Experience with contracts, subcontractor documentation, NDAs, 1099s, or similar business records. 
• Experience with HRIS, payroll, benefits, accounting, or ERP systems. 
• Experience supporting government contractors or government-funded programs. 
• Familiarity with WAWF, Exostar, Unanet, or similar government and financial systems. 

• Approachable demeaner and able to build trust across the company. 
• Organized and dependable when priorities shift. 
• Ability to work in an ambiguous, fast-paced, lean environment.  
• Comfortable handling confidential information with care and discretion. 
• Clear and practical in written and verbal communication. 
• Willing to jump in where needed across HR, administration, finance, and operations. 
• Good at spotting small process improvements that make work easier for the team. 
• Able to work well with engineers and translate needs into clear next steps. 

Benefits

About
Stratom is a global leader in the development of unmanned ground vehicles and autonomous robotic systems that solve the most pressing real-world logistics and operational challenges for commercial and defense applications. Specializing in unmanned cargo movement, robotic refueling, robotic hazardous liquid transfer and autonomous mobile robots (AMR), the company’s military-proven tools, methods, technologies and strategic services solve the most difficult logistics and operational challenges. Whether in a safe, controlled settings or dynamic and challenging terrain, Stratom provides unique solutions to meet each customer’s specific needs. With its extensive expertise in R&D, engineering and system integration of autonomous technologies and solutions, Stratom, a Service-Disabled Veteran-Owned Small Business, is the go-to expert for global corporations, local businesses and government institutions.