Project Coordinator

Department: Architectural Design

Lerch Bates is seeking a Project Coordinator to support project delivery, proposal development, contract administration, and operational activities for our Architectural Design team. This role plays a critical part in keeping projects organized, supporting consultants and project managers, maintaining client documentation, and ensuring the successful coordination of project activities from proposal through completion.

As a Project Coordinator, you will collaborate with consultants, managers, clients, and internal support teams to prepare project documents, manage contracts, coordinate project records, and support business operations. This position is ideal for a highly organized professional who enjoys working in a fast-paced environment, managing multiple priorities, and contributing to the success of technical consulting and design projects.

If you are detail-oriented, proactive, and enjoy supporting teams through exceptional organization and communication, we encourage you to apply.

About Lerch Bates:

Lerch Bates (LB) is a global technical consulting firm focused on improving how buildings perform for owners, designers, and the people who use them every day. For more than 75 years we’ve partnered on some of the world’s most complex and high-profile projects. Today we provide Total Building Performance expertise that integrates Building Science and Building Flow into a unified delivery model.

Our work spans design, construction, investigation, repair, rehabilitation, management, and modernization with one consistent goal: helping clients make confident, well-informed decisions in an increasingly complex built environment.

We are 100% employee-owned through our ESOP, which fosters an ownership mindset and accountability in everything we do. At Lerch Bates, your expertise matters, your voice carries weight, and your work directly contributes to our shared success as OneLB. 

What You’ll Do:

The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.

Project & Proposal Coordination

• Support the preparation and submission of RFPs, RFQs, RFIs, proposals, and qualification packages
• Assist with proposal development, document formatting, editing, and production using Word, Excel, PowerPoint, and InDesign
• Track project progress and maintain project information within Deltek and other project management systems
• Create project presentations, marketing collateral, and client-facing documents
• Assist consultants and project managers with specifications, reports, templates, and technical documentation

Contract Administration

• Support the preparation, processing, and administration of project contracts, service agreements, purchase orders, and related documentation
• Coordinate with internal teams to facilitate contract review and execution
• Assist with obtaining Certificates of Insurance (COIs) and project compliance documentation
• Serve as a liaison between project teams and clients throughout the contract execution process

Document Management & Quality Control

• Perform quality control reviews of project documents to ensure consistency, accuracy, grammar, formatting, and compliance with company standards
• Organize, maintain, and archive electronic project records and documentation
• Support a paperless office environment through effective file management and document organization
• Maintain accurate records of project activity, communications, proposals, and client interactions

Team & Client Support

• Provide administrative and operational support to consultants, project managers, and leadership
• Assist with client communications, scheduling, and coordination efforts
• Support internal reporting and operational initiatives as requested
• Collaborate with teams across the organization to support project delivery and business objectives
• Contribute to special projects and other duties as assigned

What You’ll Bring:

• High school diploma required; associate degree, bachelor's degree, or additional college coursework preferred
• 2+ years of experience in project coordination, administrative support, project administration, proposal coordination, consulting, architecture, engineering, construction, or related fields
• Strong organizational skills with the ability to manage multiple projects and competing priorities simultaneously
• Excellent attention to detail and commitment to producing accurate, high-quality work
• Strong written and verbal communication skills, including professional business writing and editing
• Solid knowledge of English grammar, spelling, punctuation, and document formatting standards
• Ability to work independently while collaborating effectively with cross-functional teams
• Experience coordinating contracts, proposals, project documentation, or client deliverables preferred
• Intermediate proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and SharePoint
• Experience with Adobe InDesign required or strongly preferred
• Experience with Deltek, ERP systems, accounting software, or project management platforms preferred
• Ability to build relationships and provide exceptional internal and external customer service
• Experience supporting architecture, engineering, construction (AEC), consulting, or professional services organizations preferred

Why Work with Lerch Bates?

• Competitive compensation
• Health, dental, and vision insurance
• Paid time off (starting at 17 days annually)
• 9 paid holidays
• 401(k) with employer match
• Employee Stock Ownership Program (ESOP)
• Paid parental leave
• Professional development and tuition reimbursement
• Performance-based incentives and bonuses
• Employee assistance and wellness programs

Be more than just an employee…

Lerch Bates is 100% employee-owned! Our employee-owners bring a distinct “we own what we do” brand of technical consulting to every project and partnership. When you work with us, you join a company with an ownership mindset. Expect responsibility, service, and performance in everything we do. So, what does that mean for you? After a certain service time, you are eligible for stock ownership, which essentially works as an additional wealth accumulation and/or retirement account! 

Core Values

Ownership • Community • Integrity • Respect • Optimism

Working Environment:

This position is primarily performed in a professional office environment and requires regular interaction with employees, clients, vendors, and visitors. The role involves supporting daily office operations, coordinating administrative activities, and managing multiple priorities in a fast-paced setting.

Physical Demands:

While performing the duties of this position, an employee is regularly required to sit; talk or hear, in meetings, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. An employee is regularly required to walk and stand.

Mental Demands:

While performing the duties of this position, an employee is are regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret people and situations; learn and apply new skills and information rapidly; perform highly detailed work on multiple, concurrent tasks with frequently changing deadlines and interruptions; and interact with LB Executives, Project Managers and Administrative Assistants as well as clients, members of governmental agencies, professional and community organizations and committees, the media and the public.

Employment is contingent upon the successful completion of a pre-employment background check and drug test. The drug test includes screening for marijuana, regardless of state or local laws permitting its use. A conditional offer of employment will be rescinded if a candidate fails either the background check or the drug test. This requirement is mandated by federal regulations applicable to our government contracting obligations.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, marital status, or any other characteristic protected by law.