Who we are...
Verra Mobility is a global leader in smart mobility. We develop technology-enabled solutions that help the world move safely and easily. We are fostering the development of safe cities, working with police departments and municipalities to install over 4,000 red-light, speed, and school bus stop arm safety cameras across North America. We are also creating smart roadways, serving the world's largest commercial fleets and rental car companies to manage tolling transactions and violations for over 8.5 million vehicles. And we are a leading provider of connected systems, processing nearly 165 million transactions each year across 50+ individual tolling authorities.
Culture
Verra Mobility Corporation is a rapidly-growing, entrepreneurial company that operates with a people-first philosophy and approach. The company lives by its core values—Do What’s Right, Lead with Grace, Win Together, and Own It—in everything it does for its customers and team members. The company seeks to grow aggressively, both organically and through acquisition, to continue to be the undisputed market leader with these five core competencies: bias for action, customer focus, teamwork, drive for results, and commitment to excellence.
Position Overview:
The Bid Coordinator plays a key supporting role in the end-to-end proposal and bidding process, ensuring all submissions are delivered on time, professionally presented, and fully compliant with client requirements. This role involves administrative support, document management, coordination across internal departments, and content development. The Bid Coordinator is also responsible for maintaining bid resources, supporting active bids, and contributing to continuous improvement through post-bid reviews and knowledge sharing.
Key Responsibilities
- Support Proposal Managers on active bids, ensuring deadlines are met and submissions are complete and accurate.
- Manage FOIA (Freedom of Information Act) Requests, including logging, tracking, and coordinating responses with legal and compliance teams.
- Conduct Competitive Analysis to support bid strategies and positioning.
- Maintain and Organize the Bid Library, ensuring all templates, boilerplate responses, case studies, and past submissions are up to date and easily accessible.
- Coordinate Lessons Learned Reviews following bid submissions, capturing feedback, and identifying opportunities for process and content improvement.
- Write and Develop Content for proposals, including project descriptions, team bios, and standardized responses.
- Format Proposal Documents to ensure consistent branding, layout, and compliance with RFP/RFQ/client requirements.
- Liaise with Internal Departments (e.g., legal, finance, marketing, HR, technical teams) to gather required inputs and approvals for bid submissions.
- Track Submission Schedules, maintaining internal trackers, calendars, and status reports.
- Support Salesforce Reporting, including data entry, running reports, and assisting with pipeline and activity tracking as needed.
Qualifications & Experience
- Minimum 3+ years’ experience in an administrative, coordination, or support role (experience in a bid/proposals environment is a plus).
- High school diploma required; additional education or training in business administration or a related field is desirable.
Skills & Competencies
- Excellent organizational and time-management skills; ability to manage multiple projects simultaneously.
- Strong attention to detail and a high level of accuracy in document handling and version control.
- Proficient in Microsoft Office Suite, particularly Word (styles, formatting), Excel (basic analysis), Outlook (calendar coordination), and PowerPoint (presentations).
- Comfortable working in high-pressure environments with tight deadlines.
- Clear written and verbal communication skills; able to proofread and edit effectively.
- Proactive and adaptable, with a collaborative mindset and a strong willingness to support team members.
- Familiarity with SharePoint, Microsoft Teams, and other document management systems.
Verra Mobility Values
An ideal candidate for this role naturally works in alignment with the Verra Mobility Core Values:
- Own It. We focus on high performance and drive toward breakthrough outcomes. Our employees ensure accountability, optimize and align work, focus on the customer, and cultivate innovation.
- Do What’s Right. We champion integrity and good character. Our team members model ethical behavior, demonstrate good judgment and are courageous.
- Lead with Grace. We express humility and compassion, and we are authentic and candid. Our employees demonstrate self-awareness, care for others, instill trust, and communicate effectively.
- Win Together. We believe in growing and inspiring people together. We seek people who collaborate, value differences, think and act globally, foster an engaging work environment, and recognize and develop others.
With your explicit consent which you provided as part of the application process, we will retain candidate personal data solely for the business purpose for which it was collected. In no event will we retain such data more than two (2) years following the closure of the recruitment process relating to the role for which you applied or in the event other related job opportunities arise within the company. Verra Mobility Applicant Privacy Notice
Verra Mobility is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
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