Project Coordinator

Since 1983, Setpoint Systems Corporation has been the gold standard for systems integration in the Rocky Mountain Region. With over 4,000 systems installed, our legacy is rock-solid—but our future is even bigger. We are currently scaling at a rapid pace and are looking for a high-energy, Project Coordinator. 
We seek a highly organized, self-starting, and proactive Project Coordinator to work directly with the Chief Executive Officer (CEO) to provide administrative and operational support to our operations teams. This is a critical role that requires impeccable judgment and a commitment to maintaining great communication, with growth opportunities into several different departments. 
Pay Range: $28 - $38 /hour

The Project Coordinator is the primary point of contact and organizational anchor for the CEO's office. You will manage a complex workflow to ensure the CEO's time and focus are entirely dedicated to strategic leadership and core business priorities. The individual must exercise extreme discretion, professional judgment, and a high degree of proactivity while assisting in the management of the operations department. 

• Executive Scheduling & Time Management: Provide sophisticated, detailed calendar management, prioritizing appointments, and strategically planning time slots to maximize focus and productivity.

• Logistics Expert: Organize and manage all logistics for internal, external, and Board meetings, including facilities, hospitality, and detailed material preparation (agendas, pre-reads, minutes).

• Communication Gatekeeper: Serve as the professional liaison between the CEO and all internal staff, Board members, external clients, and public officials.

• Correspondence: Receive, screen, and manage all incoming/outgoing correspondence. Draft, proofread, and edit official reports, presentations, and memos on behalf of the CEO.

• Global Travel: Handle all aspects of domestic and international business travel, including booking flights, accommodations, ground transport, and preparing detailed, time-zone-aware itineraries.

• Administrative & Financial Support: Prepare and process the CEO's business and personal expense reports, track invoices, and manage accurate electronic and paper filing systems.

• Special Projects: Oversee and track progress on strategic initiatives as directed by the CEO, ensuring deadlines and critical milestones are met.

Required Qualifications & Experience

• Experience: Minimum of 5-7 years of progressively responsible experience supporting operational teams.

• Proven Track Record: Demonstrated success in managing complex calendars, domestic and international travel, and large-scale meeting logistics.

• Education: Bachelor’s degree preferred, or equivalent experience in Business Administration or Communications.

• Technical Proficiency: Expert proficiency in the Microsoft Office Suite, expense reporting systems, and the ability to rapidly master communications tools.

The ideal candidate will excel in the following areas:

• Interpersonal & Communications Skills: Exemplifying discretion and professionalism.

• Organizational & Execution Skills: Flawless attention to detail and proactive planning.

• Problem Solving & Accountability: The ability to anticipate needs and resolve issues independently.

Please submit your resume and cover letter detailing your experience supporting executive leadership.