Program Support Coordinator

Duties and Responsibilities

• Support the program management team across commercial and defense programs by facilitating project setup, owning meeting notes, action item tracking, and follow-up communications so that nothing falls through the cracks.
•  Coordinate purchasing and procurement activities, including submitting purchase requests, tracking order status, communicating with vendors, and managing shipping and receiving logistics.
•  Maintain accurate inventory status of procured components to ensure assembly and integration activities are not blocked.
•  Support updates to program schedules, plans, and documentation as directed, keeping information current and accessible to the broader team.
•  Support contract data analysis and deliverable tracking, including monitoring milestone dates, contract line items, and reporting deadlines.
•  Coordinate document release activities, including version control, routing for review and approval, and maintaining well-organized file structures.
•  Plan and coordinate internal and external meetings and company events, including scheduling, logistics, and materials preparation.
•  Assist with proposal activities such as document formatting and coordination of inputs across contributing team members. 
•  Develop light marketing and communications materials, including graphics and presentations, to support business development and customer engagement efforts.
•  Support general office management tasks as directed, ensuring the team has what it needs to operate smoothly.
•  Demonstrate integrity, professionalism, and discretion in all interactions with customers, partners, and team members, and ensure compliance with applicable laws, export controls, and company standards.

Requirements

• 0–3 years of experience in project coordination, operations support, or a similar role; recent graduates and candidates with equivalent demonstrated experience are encouraged to apply
• Exceptionally organized with the ability to manage multiple tasks and deadlines simultaneously without losing attention to detail while often supporting multiple projects/programs.
• Clear and professional communicator across written and verbal mediums, with the ability to produce accurate meeting notes, status updates, and well-formatted documents.
• Proactive self-starter who takes ownership of responsibilities and follows through without requiring close direction
• Collaborative team player who finds purpose in enabling others to be more efficient and effective.
• Proficient in Microsoft Office Suite including SharePoint and Teams; ability to learn project management and ERP tools quickly.

Preferred Skills

•  Bachelor’s Degree in a STEM, business, communications, or related field. 
•  Experience with project management or scheduling tools such as Microsoft Project, Smartsheet, or similar.
•  Familiarity with graphic design tools such as Adobe Creative Suite, Canva, or equivalent.
•  Experience with purchasing, procurement workflows, or vendor and shipping coordination.
•  Prior exposure to defense, aerospace, robotics, or engineering-intensive industries.
•  Experience supporting customer-facing activities, trade shows, or company events.

Benefits

About
Stratom is a global leader in the development of unmanned ground vehicles and autonomous robotic systems that solve the most pressing real-world logistics and operational challenges for commercial and defense applications. Specializing in unmanned cargo movement, robotic refueling, robotic hazardous liquid transfer and autonomous mobile robots (AMR), the company’s military-proven tools, methods, technologies and strategic services solve the most difficult logistics and operational challenges. Whether in a safe, controlled settings or dynamic and challenging terrain, Stratom provides unique solutions to meet each customer’s specific needs. With its extensive expertise in R&D, engineering and system integration of autonomous technologies and solutions, Stratom, a Service-Disabled Veteran-Owned Small Business, is the go-to expert for global corporations, local businesses and government institutions.