Program Coordinator

The Program Coordinator role leads the administrative support processes in support of project delivery. This role is responsible for management of documents, scheduling and attending meetings, and coordinating with project team members. This role leads the audit process on administrative work and record keeping, ensuring accuracy and making necessary corrections. This role works independently with limited supervision and occasional guidance on complex issues.

Responsibilities 

• Facilitate project meetings, oversee meeting notes, summarize meeting outcomes, ensure clarity of action items and conduct follow-up on meeting decisions. 

• Review and approve meeting summaries for distribution. 

• Monitor meeting action item implementation and follow-up process for all project meetings.  

• Monitor and improve the schedule process to enhance productivity.  

• Maintain, manage and audit project documents and deliverables. 

• Set up complex project collaboration platforms. 

• Guide project team members in collaborating and utilizing SharePoint and Microsoft Teams resources. 

• Oversee the tracking and coordination of project deliverables.  

• Lead the creation and implementation of workflows and processes from project administration. 

• Oversee the preparation of presentation materials and participate in presenting content.  

• Oversee all project communication activities, ensure consistency and clarity in project messaging.  

• Prepare onboarding and training materials for new project team members. 

• Develop comprehensive onboarding programs and materials and ensure a smooth onboarding process. 

• Support development of basic H&S plans and ensure that plans, documentation, and records are maintained, standard requirements are met. 

• Flexibility to adapt and execute various additional assignments based on evolving needs. 

Mentorship  

• May provide mentorship, guidance, support, and knowledge-sharing to help less experienced team members develop their skills and grow within their roles. 

Skills and Competencies 

• Ability to apply advanced understanding of project management principles and methodologies. 

• Expertise in use of Microsoft office and ability to drive efficiencies in the project management support processes 

• Advanced knowledge of SharePoint and MS Teams 

• Expert organizational skills and attention to detail. 

• Expert problem-solving skills, including innovative and strategic thinking.  

• Proven abilities to perform Advanced technical/administrative tasks with exceptional skill and accuracy 

• Proven communication skills with the ability to communicatee effectively with diverse stakeholders, ensuring clarity and understanding in all interactions. 

Experience 

• Typically requires a minimum of 10 years of project coordination, professional, or related experience. 

Education 

• A high school diploma, GED or equivalent is required. 

Salary Range: The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education.  These ranges may be modified in the future.  

You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.  

Benefits and Other Compensation:  We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.  

About Brown and Caldwell   

Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 50 offices and over 2,100 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com  

This position is subject to a pre-employment background check and a pre-employment drug test.   

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.    

Brown and Caldwell is proud to be an EEO/AAP Employer. Brown and Caldwell encourages protected veterans, individuals with disabilities, and applicants from all backgrounds to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act.