Program Administrator - Accounting

This position serves as a program administrator and office manager, overseeing key academic programs, financial management, dashboards, events, external outreach, and the department’s online and social media presence. The work unit supports the mission and responsibilities of the Department of Accounting in the College of Business by providing proactive oversight of land‑grant teaching, research, service, and outreach activities related to the discipline of Accounting. It provides high‑level professional, technical, and administrative support to the Department Chair and faculty, with significant involvement in strategic planning and departmental operations.

• Ensuring day-to-day activities and needs of the Department are met including maintaining the Operations Manual, oversight of physical office space, faculty administrative support, and customer service

• Provide support directly to the department chair including scheduling

• Aid in creating documentation, maintaining department files, coordinating processes, department onboarding, and maintaining confidentiality

• Plan, coordinate, and oversee department meetings and events with internal and external constituents

• Monitors department accounts and performs Kuali Account Manager responsibilities to insure posted transactions are correct and in accordance with university provisions. Meets with department chair and fiscal officers for regular review of the status of accounts and identification of potential issues.

• Prepares and processes documentation, verifies funding accounts and approvals, reallocates expenses, and executes budget adjustments and corrections using the Kuali financial system.

• Creates written communications for internal and external audiences including social media and website presence

• Supervises one to two student office workers (10-20 hours/week or 0.25-.5 FTE/week)

• Pre-employment Criminal Background Check (required for new hires)

• Work to be conducted in-person

Experience Only:

• Three (3) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years

• Office management experience

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Excellent attention to detail, organizational and interpersonal skills

• Budget and account management experience

• Event planning experience

• Financial analysis reporting experience

• Social media expertise

• Customer service experience

• Directly related state service experience

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here.

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator.

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!

To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

• For State Classified searches, you may be able to skip the Experience, Education, Certification, Language, and Skills sections. Be sure to review the qualifications in the job posting to determine whether these sections should be completed. If additional documentation is required or should be uploaded to meet the requirements of the position, please attach all required documents in the Required Application Documents section as specified in the job posting.

• Clearly outline dates of employment (Month & Year) for each position listed in the Work Experience section of your application. Human Resources must be able to evaluate your experience based on this information.

• The Work Experience section is the only part of your application used to determine if minimum qualifications, as outlined in the job posting, have been met.

• The application is the legal document on file; resumes will not be reviewed to determine minimum qualifications.

Applications will not be considered if:

• The Work Experience section is blank or lists “see resume.”

• Job duties are missing for any listed position.

• Month/Year employment dates are not included.

• Appointment to the vacancy or vacancies represented by this announcement is expected to be made from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid, articulated business reason.

• The selection process for State Classified positions may include exam(s) and/or interview(s) that require candidates to appear in person, at the candidate’s own expense.

• Pertinent updates to your application status can be obtained by logging into your candidate account.

• Salary is commensurate with relevant experience and/or education and will be determined in accordance with State Classified compensation policies.

• Current CSU employees should apply through the Jobs Hub in their Workday account.

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range, based on completed years in their current class series as of June 30.

All current and former State employees must ensure that their entire work history within the State Classified System, including at Institutions of Higher Education, is included in the application so that time-in-series can be accurately calculated.

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.