Provides administrative support across HR functions, including recruiting coordination, onboarding, employee records, attendance, payroll and benefits administration, employee inquiries, compliance documentation, reporting, scheduling, and data entry. Maintains confidential personnel information, supports HR audits and special projects, and coordinates communication among employees, applicants, managers, and vendors.
The HR Assistant provides administrative and clerical support to the Human Resources department. This position assists with recruitment, employee records, onboarding, payroll-related administration, benefits, attendance tracking, and employee inquiries while maintaining confidentiality and compliance with company policies.
Key Responsibilities
- Provide administrative support to the Human Resources department.
- Assist with recruiting and hiring activities, including posting job openings and scheduling interviews.
- Review applications and resumes and help coordinate candidate communications.
- Schedule interviews between candidates and hiring managers.
- Prepare new-hire paperwork and assist with onboarding and orientation.
- Maintain accurate and confidential employee personnel files.
- Enter and update employee information in HR systems and databases.
- Assist with tracking attendance, time off, and employee records.
- Support payroll by verifying timesheets and providing required employee information.
- Assist employees with questions regarding HR policies, procedures, benefits, and company programs.
- Help administer employee benefits and communicate enrollment information.
- Prepare HR reports, spreadsheets, letters, forms, and other documents.
- Assist with employee status changes, transfers, promotions, and terminations.
- Maintain accurate records of employee certifications, training, and required documentation.
- Assist with compliance-related paperwork and HR audits.
- Maintain confidentiality of employee and company information.
- Coordinate meetings, orientations, training sessions, and HR events.
- Communicate professionally with employees, applicants, managers, and external vendors.
- Perform data entry, filing, scanning, and general administrative duties.
- Assist HR management with special projects and other duties as assigned.
Required Qualifications
- High school diploma or equivalent; additional education in Human Resources, Business Administration, or a related field is preferred.
- Previous administrative, office, customer service, or HR experience preferred.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to handle confidential and sensitive information professionally.
- Basic computer and data-entry skills.
- Ability to multitask and meet deadlines.
- Professional and approachable communication style.
- Ability to work independently and as part of a team.
Preferred Qualifications
- Previous HR Assistant, HR Coordinator, recruiting, or office administration experience.
- Familiarity with HRIS platforms.
- Experience with applicant tracking systems (ATS).
- Knowledge of basic employment policies and HR procedures.
- Experience with payroll or benefits administration.
- Proficiency with Microsoft Office or Google Workspace.
Technical Skills
- HR Information Systems (HRIS)
- Applicant Tracking Systems (ATS)
- Microsoft Word and Excel
- Microsoft Outlook
- Google Workspace
- Employee database management
- Data entry and record keeping
- Electronic document management
- Scheduling and calendar management
Key Skills
Human Resources • Recruiting • Onboarding • Employee Records • Data Entry • Communication • Confidentiality • Organization • Payroll Support • Benefits Administration • Scheduling • Microsoft Office • Attention to Detail
Performance Expectations
Success in this position is typically measured by:
- Accuracy of employee records and HR data.
- Timely completion of HR administrative tasks.
- Proper handling of confidential information.
- Responsiveness to employee and candidate inquiries.
- Accurate completion of onboarding and employment documentation.
- Organization and maintenance of personnel files.
- Effective support of recruiting and HR processes.
- Compliance with company policies and procedures.
Work Environment
The HR Assistant may work in an office, hybrid, or remote environment. The role involves frequent computer use, communication with employees and applicants, document management, and coordination with various departments.
Physical Requirements
- Ability to sit and work at a computer for extended periods.
- Frequent use of a keyboard, mouse, telephone, and office equipment.
- Ability to read and review documents and computer screens.
- Occasional lifting or movement of office materials may be required.
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