Executive Administrative Assistant

Title:  Executive Administrative Assistant - P3

Location:  U.S. Remote - preferably EST

Reports To:  Chief Digital Officer (CDO) 

About the Role

The Executive Assistant will provide high-level administrative support to the CDO (Chief Digital Officer) and other Executive Committee members as needed. Reporting directly to the CDO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant may also support other senior management teams; organize and coordinate executive outreach and external relations efforts and oversee special projects.

The ideal candidate for this role is … 

The ideal candidate for this role is a proactive, resourceful, and highly organized professional who thrives in a fast-paced, dynamic environment. You are a natural relationship builder who communicates with clarity and discretion, and you take pride in anticipating needs before they arise. You are tech-savvy, detail-oriented, and capable of managing multiple priorities with grace and efficiency. You bring a collaborative spirit, a high degree of emotional intelligence, and a commitment to excellence in every interaction.

What You’ll Be Doing in the Role 

• Maintains the executive's calendar, schedules and confirms appointments, arranges meeting rooms or facilities, makes and confirms travel plans.
• Prepares agendas or presentations, attends meetings with the executive, and takes, transcribes, and distributes notes or minutes.
• Creating, editing, and formatting reports, presentations, and other documents
• Prepares and submits expense reports on behalf of the executive.
• Screens visitors, phone calls, or emails. Maintains confidentiality of sensitive information.

Qualifications/Experience & Education

• Requires a bachelor's degree
• 4 to 6 years of experience supporting a senior executive: Ability to work as part of a team. Excellent oral and written communication skills. Ability to build collaborative relationships. Detail oriented. Must be able to meet deadlines as well as multi-task and prioritize.

Knowledge & Skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams, and other collaboration tools.
• Familiarity with expense management systems (e.g., Coupa) and calendar management tools.
• Strong organizational and time management skills.
• High level of discretion and professionalism in handling confidential information.
• Ability to adapt quickly to changing priorities and business needs.
• Experience supporting remote and hybrid teams is a plus.

Why Join J.D. Power?

Innovation at Scale: Be part of a team that's applying cutting-edge AI to J.D. Power's incomparable  datasets—creating solutions that no other company can match

Transformative Impact: Deliver data driven solutions that fundamentally change how industries operate, compete, and serve their customers

Culture and Career Growth: Our team is made up of motivated professionals who take their contributions and our customers seriously and are driven by not only personal success but also enabling customer success. You will have clear expectations, but room to execute, combined with a world-class brand with unlimited potential for growth.

The Hiring Manager says: 

“I’m looking for the kind of person who is not only highly organized and detail-oriented, but also brings warmth, inclusivity, and a proactive mindset to everything they do. Someone who can anticipate needs, communicate with clarity, and be a true partner in driving our digital agenda forward.”

The Way We Work: 

• Leader Led
• Remote First
• Foster Flexibility
• Reward Performance
• Time Off Matters

Company Mission  

J.D. Power is clear about what we do to ensure our success into the future. We unite industry leading data and insights with world-class technology to solve our clients’ toughest challenges.   

Our Values  

At J.D. Power, we strive to be Truth Finders, Change Makers and Team Driven - the distinct behaviors that, together, define our unique culture.   

J.D. Power is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. 

Should you require accommodations during the recruitment and selection process, please reach out to [email protected]. 

J.D. Power does not disclose your personal data to unauthorized third parties. However, as a global corporation consisting of multiple affiliated companies in various countries, J.D. Power has international sites and J.D. Power uses resources located throughout the world. J.D. Power may from time to time also use third parties to act on J.D. Power’s behalf. You agree to the fact that to the extent necessary your personal data may be transferred and/or disclosed to any company within J.D. Power group of companies as well as to third parties acting on J.D. Power’s behalf, including also transfers to servers and databases outside the country where you provided J.D. Power with your personal data. Such transfers may include for example transfers and/or disclosures outside the European Economic Area and in the United States of America. If you are a California or United Kingdom resident, additional disclosures about the information we collect and how we use that information can be found by clicking here.

To all recruitment agencies: J.D. Power does not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes.