Administrative Program Coordinator II NE

Join the Cleveland Clinic team, where you will work alongside passionate caregivers and provide patient-first healthcare. Cleveland Clinic is recognized as one of the top hospitals in the nation. At Cleveland Clinic, you will receive endless support and appreciation and build a rewarding career with one of the most respected healthcare organizations in the world.   

As an Administrative Program Coordinator II, you will function as a liaison and administrative, technical or operational resource, providing critical operational support to the ACGME-accredited training programs within the Neurological Institute and Heart, Vascular & Thoracic Institute. In this role, you will initiate or lead less complex projects, coordinate policy evaluation and implementation, identify operational improvement opportunities to create an efficient workplace and develop communications, databases and budget summaries.

This is a regular PRN position, with caregivers working days/evenings/nights/weekends between 7:00 a.m. – 4:00 p.m.

A caregiver who excels in this role will:

• Function as liaison and as administrative, technical or operational resource. 

• Assist Director with projects and daily tasks. 

• Lead orientation and records management activities and ensure standards are maintained. 

• Develop and update interdepartmental education programs. 

• Assist with scheduling, coordination, preparation and communication of meetings. 

• Facilitate and attend meetings; record key outcomes. 

• Identify key milestones and deadlines and proactively communicate project status and requirements to achieve results. 

• Research, analyze and organize information for presentations. 

• Assist department leadership with large or complex projects and initiate or lead less complex projects. 
• Manage expenses in Oracle, including reimbursements, invoices and procurement.
• Review and submit requests for travel and vacation.
• Coordinate didactic scheduling, including requesting room reservations.
• Analyze work hours and manage residency assignment schedules in QGenda.
• Assist with event planning, including graduation, Match Day and other events.

• Other duties as assigned. 

Minimum qualifications for the ideal future caregiver include:  

• Associate’s Degree and three years of administrative or project management experience
• OR High School Diploma/GED and five years of experience
• OR Bachelor’s Degree and one year of experience 

• Strong computer skills and experience with software applications

Preferred qualifications for the ideal future caregiver include:  

• Bachelor’s Degree in Business Administration, Healthcare Administration or a related field 

• Healthcare or related organization experience 
• Experience developing programs (healthcare, financial or education)
• GME or higher ed experience

Physical Requirements:

• Ability to perform work in a stationary position for extended periods
• Ability to operate a computer and other office equipment
• Ability to travel throughout the hospital system
• Ability to communicate and exchange accurate information
• In some locations, ability to move to 25 pounds                

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required. 

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. 

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster. 

Cleveland Clinic is pleased to be an equal employment opportunity employer.