Administrative Assistant

Dedicated team is seeking an experienced Administrative Assistant/Receptionist!

If you’re bilingual, organized, people-focused, and ready to play a key role in a fast-paced construction environment, we’d love to hear from you. Apply today!   Please note, there is front desk reception duties included in this role.

WHAT WE DO

We are men and women who believe it requires investment to be great. We're dedicated to our craft because we know the quality of our effort is seen in the concrete product we create, whether others will see it or not. Although many will never see what is below their flooring, we take great pride in providing the highest quality concrete foundation that not only looks great but will withstand the test of time.

Our team always has top-of-the-line equipment and software to ensure a smooth process. We have been serving Colorado Springs builders, general contractors, and homeowners for 29+ years and are looking forward to many more.

THE OPPORTUNITY

As our Administrative Assistant/Receptionist, you are the heartbeat of our office — the first voice, the first smile, and the person who keeps everything running smoothly behind the scenes. You’ll play a key role in welcoming new team members, supporting our field and office teams, and helping create a positive, organized, and professional workplace every day.

If you enjoy staying busy, helping others, and being at the center of the action, this is a great opportunity to make a visible impact in a growing construction company.

WHAT YOU WILL BE DOING

• You will be the friendly first point of contact — answering and screening incoming calls, greeting guests, and ensuring messages get to the right people quickly and accurately.

• Partnering with HR to support new hire onboarding, including preparing paperwork and assisting with orientations and any employee relations activity that requires translation.

• Providing essential administrative support, including:

• Providing translation support when necessary.
• Tracking and entering daily time and attendance discrepancies into our software system.
• Preparing reports (Daily Huddle, Safety, DVIR, Manpower Hours Worked, etc.).
• Assisting Accounting as with AP entries.
• Assisting in the preparation and distribution of newsletters and foreman binders.
• Scheduling meetings and maintaining key spreadsheets.
• Preparing mailing labels and correspondence.
• Creating, updating, and distributing office forms and internal contact lists. 
• Keeping the reception area, office, and kitchen organized and welcoming.
• Ordering office supplies and coordinating with IT vendors to set up computers, email, and phones/iPhone for new employees.
• Setting up and distributing cell phones and tablets and assist with basic troubleshooting.
• Supporting employee events and activities that help build our team culture.
• Running occasional office errands as needed.

This description reflects the core responsibilities of the role; duties may evolve as business needs change.

WHAT YOU WILL BRING TO OUR ORGANIZATION

• Bilingual capabilities

• At least 1 year of reception or administrative experience.

• Comfort in using general office equipment and basic computer programs

• A strong phone and communication skills

• A friendly, approachable, and professional demeanor

• A genuine commitment to excellent customer service

• A positive, “can-do” attitude and willingness to go the extra mile

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

The work environment and physical activity described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Professional office setting

• Full-time, Monday–Friday

• Hours: 7:00 am – 4:00 pm (may vary based on business needs)

• While performing the duties of this job, you will be regularly required to reach with hands and arms and frequently required to stand; talk or hear; walk; and use hands to finger, handle, feel or operate objects, tools, or controls.

• You will frequently be required to sit and occasionally be required to climb or balance; stoop, kneel, crouch, or crawl. You may at times lift and/or move up to 20 pounds.

• There are specific vision abilities required by this job that include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WHAT OUR ORGANIZATION IS PROVIDING

• Full-time Work

• Hourly: $23 - $26 DOE

• Health Insurance, Life and Accident Insurance plus Voluntary Benefit Options

• PTO/Holiday Pay

• 401K/Profit Sharing

Rusin Concrete provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetics, veteran status, or other legally protected characteristics. In addition to federal law requirements, Rusin Concrete complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Rusin Concrete will not discriminate or retaliate against applicants for failing to disclose wage history in accordance with applicable state law.

Rusin Concrete expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rusin Concrete employees to perform their job duties may result in discipline up to and including discharge.