Provide cross-functional administrative support across accounting, operations, and HR. Manage records, schedules, meetings, reporting, front-desk duties, AR/AP tasks or onboarding and HR administration depending on strengths. Track action items, assist leadership with presentations and reporting, and support special projects to improve operational efficiency while maintaining professionalism with employees and customers.
We are seeking a highly organized, proactive Administrative Assistant to serve as the front-line support for our office operations. This role is critical to keeping daily administrative, accounting support, and office management functions running smoothly. The ideal candidate is detail-oriented, comfortable handling confidential information, and enjoys being a central point of contact for employees and visitors and providing “Grand Cru” customer service.
This position combines front desk responsibilities, accounting support, and office management in a fast-paced environment.
Essential Duties
Front Desk & Office Support
- Answer incoming phone calls and route inquiries appropriately
- Greet and assist guests at the front window and manage the will-call doorbell
- Monitor and manage the general company voicemail and info email inbox
- Maintain company phone lists, extension lists, and on-call schedules
Mail, Shipping & Check Processing
- Open, sort, and distribute incoming mail and packages
- Handle confidential mail with discretion
- Sort and process incoming checks
- Run AR check tapes to confirm deposits
- Prepare and mail signed AP and expense checks
- Coordinate outgoing shipments via FedEx, UPS, and USPS
- Support the Director of Finance & Administration with credit card expense reporting
Accounts Receivable (AR) Support
- Provide AR override codes in accordance with company policy
- Assist with entering and depositing customer checks
- Update customer accounts (payment terms, contacts, etc.)
- Respond to statement and invoice requests
- Create and maintain AR customer folders
Office Management & Supplies
- Manage office supply ordering, snacks, beverages, and kitchen inventory
- Coordinate coffee service and vendor orders
- Oversee holiday decorating and office organization
- Clean and maintain common areas including lobby and conference rooms
- Manage kitchen cleaning schedules and office-wide rotation lists
Technology & Asset Management
- Coordinate printer/copier maintenance, toner ordering, and tech service calls
- Order new equipment as approved
As a representative of Elite Brands of Colorado, it is critical that you present in a professional and courteous manner to all employees and customers.
Qualifications
- 2+ years of experience in an administrative, office management, or operations support role
- Strong organizational and time-management skills
- High attention to detail and accuracy, especially with financial documents
- Ability to handle confidential information professionally
- Comfortable using Microsoft Office (Outlook, Word, Excel) and learning new systems
- Excellent communication skills, both written and verbal
- Ability to multitask and prioritize in a fast-paced office environment
Preferred Skills
- Experience supporting accounting or finance teams (AR/AP exposure a plus)
- Familiarity with office equipment, shipping platforms, and basic IT troubleshooting
- Strong customer service mindset
Qualifications
- 2+ years of experience in an administrative, office management, or operations support role
- Strong organizational and time-management skills
- High attention to detail and accuracy, especially with financial documents
- Ability to handle confidential information professionally
- Comfortable using Microsoft Office (Outlook, Word, Excel) and learning new systems
- Excellent communication skills, both written and verbal
- Ability to multitask and prioritize in a fast-paced office environment
Preferred Skills
- Experience supporting accounting or finance teams (AR/AP exposure a plus)
- Familiarity with office equipment, shipping platforms, and basic IT troubleshooting
- Strong customer service mindset
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