Provides confidential administrative support to the Head of School and Academic Dean, including calendar management, meeting and travel coordination, communications, visitor reception, event planning, information distribution, and special projects. The role requires prioritization, proactive communication, multitasking, discretion, and professional interaction with internal and external stakeholders.
Anticipated Start Date: October 2, 2026.
Position Purpose
The Administrative Assistant works under the supervision of the Head of School (HOS)/Academic Dean and is responsible for assisting with a wide variety of complex and confidential administrative tasks.
Job Duties
- Upholds CECs beliefs found on the CEC website.
- Ensures that the HOS/Academic Dean are well informed of commitments, responsibilities, and other matters that require attention. Prioritizes conflicting needs and handles matters proactively and with timely professional communication with all relevant stakeholders. Organizes and prioritizes large volumes of information and calls.
- Maintains appointment schedules for both HOS/Academic Dean, and organizes complex activities such as meetings, travel, telecommunications, and conferences.
- Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the HOS/Academic Dean. Uses initiative and judgement to anticipate potential challenges and provide solutions.
- Able to work under demanding deadlines and has the capability to multi-task in an active environment.
- Professionally welcomes a diverse group of important external callers and visitors, as well as internal staff at all levels of the organization.
- Writes, edits, collates, and distributes school information to students, parents/guardians, and staff.
- Assists in planning and scheduling department events and activities, and maintaining calendar of department events
- Attends related meetings as requested by the HOS/Academic Dean.
- Participates in professional development as requested by the HOS/Academic Dean.
- Other duties as assigned.
Qualifications
- Associate or bachelors degree preferred.
- College level course work in business, word processing, and office procedures preferred.
Conditions of Employment
- All offers of employment are conditional upon a successful background check and references.
- As required by the Immigration Reform and Control Act (IRCA), the selected applicant must verify, within 72 hours of employment, his/her legal right to be employed in the United States.
Colorado Early Colleges is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard disability, race, creed, color, sex, sexual orientation, gender identity, gender expression, national origin, marital status, religion, ancestry, or need for special education services.
*Please note that we may begin reviewing applications and make hiring decisions prior to the application deadline. Interested candidates are encouraged to apply as soon as possible.
Colorado Early Colleges Colorado Springs, Colorado, USA Office
Colorado Springs, CO, United States
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