Workplace Operations Manager

Salary Range: $80,000.00 - 90,000.00
Who are we:
We're SambaSafety and we offer the industry's most comprehensive driver monitoring software. Our mission is promoting safer communities by reducing risk through data insights. Companies trust SambaSafety to keep their employees safe on the roads, price and reduce risk, help protect their brand, their bottom line, and our global community. In short, We Save Lives.
We've built an inclusive, supportive, and exceptional culture where every employee is empowered in their role. Don't take our word for it; we've been recognized as a Top Workplace Nationally and Locally by The Denver Post, Albuquerque Journal, Sacramento Bee, and Built In Colorado. And our employees' rate SambaSafety as top-notch, with a rock solid 4.6-star rating on Glassdoor.
What we need:
We are seeking a highly organized, proactive, and energetic Workplace Manager to support and oversee the day to day operations of our Denver headquarters as well as 3 other domestic and 1 international location. This role also has Human Resources projects accountabilities and some limited Executive support. This hybrid role (3 days a week in our DTC headquarters) requires a dynamic individual who thrives in a fast-paced environment, excels at multitasking, and is passionate about creating a productive and welcoming workplace.
What you will do:
Office Management:

• Oversee all aspects of office operations, including employee access, supplies, vendors, maintenance, and space planning for all locations.
• Ensure the office environment is clean, organized, and conducive to productivity.
• Manage relationships with building management and service providers.
• Coordinate onsite events, meetings, and team gatherings including conference room and food scheduling.
• Support onboarding of new employees with workspace setup and office orientation.

Human Resources:

• Run the Synergy Squad. Samba's version of a culture team who plans several events at each location throughout the course of the year.
• Assist in producing employee offer letters, run background screenings, craft new hire welcome emails, complete I9 verification, and facilitate first day orientations.
• Run our peer-to-peer recognition online application (AwardCo), develop quarterly recognition themes and awards, support our All Hands meetings, and schedule our Samba Summer Internships and New Hire Virtual Welcomes.
• Maintain our SambaSafety internal driver platform, participate in SOCII audits, and update our corporate intranet (STAN).

Executive Support

• Manage complex calendars, schedule meetings, appointments, and travel for Executive Leadership.
• Coordinate internal and external meetings, including logistics, agendas, and follow-ups.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Act as a liaison between executives and internal/external stakeholders.
• Submit expense reports as needed

What you bring:

• Proven experience (3+ years) as an Office Manager and/or onsite Executive Assistant
• Strong attention to detail, excellent written and verbal communication skills, ability to multi-task, exceptional time management skills, and self motivation
• Proficiency in the Microsoft Office Suite and calendar management (ie Outlook)
• Ability to work both independently and collaboratively as part of a fast paced high functioning team
• High desire to assist and support others. Friendly, problem-solving attitude. High level of discretion and professionalism

Preferred qualifications:

• Experience with Microsoft Teams, ADP HRIS, Lattice, Sharepoint
• Working knowledge of Human Resources

Where you will work:

• This role is based in the Denver Tech Center (DTC) area roughly 15 minutes south of Denver
• Must work in the Denver headquarters at a minimum of 3 days per week. 5 days per week is most ideal.

Benefits and Perks:

• Unlimited Paid Time Off and Paid Volunteer Days
• 401k Employer Match
• Generous Healthcare Benefits including Employer contributions to an HSA
• Up to 12 weeks paid time off for maternity leave based on tenure
• Wellness &Tuition Reimbursement
• Flexible Work Arrangements
• Lots of SambaSafety swag
• SambaSafety culture and events

Our team of talented and committed safety professionals is exceptional. At SambaSafety we strive to foster an inclusive culture that supports, encourages and celebrates a wide array of diversity. We are committed to create a space where all employees can show up as their authentic selves every day, and we work to advance employee equality, diversity and inclusion.
SambaSafety provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender identity, and expression or genetics.
Come join us to find out for yourself what all the excitement is about!