The Virtual Executive Assistant provides comprehensive administrative support to top executives, aiding in calendar management, meetings, travel, correspondence, and document creation, while maintaining confidentiality and professionalism.
This is a remote position.
WorkBetterNow (www.workbetternow.com) provides full-time positions for professionals in LATAM looking to work with companies based in the United States. Our remote professionals come first and are the most important part of our team. If you want to be part of a company that values work-life balance and supports your professional development, you're in the right place.
We are looking for Professionals living in LATAM and the Caribbean, proficient in English, who align with our company's core values. The ideal candidate is someone seeking remote work, valuing work-life balance, and demonstrating job stability, commitment, and eagerness for career development.
Our Core Values
- Put our talent first
- Pursuit of excellence/continuous learning
- Integrity and transparency
- Ownership mentality
- Growth mindset
- Excellent attitude
Job Description:
The role of a remote executive assistant is pivotal in streamlining the administrative functions for top-level executives, such as CEOs, Presidents, and Directors. This position entails a comprehensive range of responsibilities designed to optimize the executives' time, allowing them to concentrate on strategic initiatives. Key duties cover calendar management, arranging meetings, travel coordination, overseeing correspondence, and the creation of documents and presentations. Additionally, the assistant conducts research and event planning, acting as a connection for both internal and external parties, filtering communications, and aligning tasks with the executives' priorities and schedules. While your duties will depend on the specific needs of your client, they will include but not be limited to:
- Provide direct support to the CEO, Presidents, or Directors, aiding in their day-to-day tasks and strategic plans.
- Oversee the scheduling of executives' meetings, appointments, and travel, ensuring optimal organization of their calendars.
- Filter and rank incoming communications such as emails, calls, and letters, and respond on behalf of the executives when necessary.
- Draft and refine various documents, including correspondence and presentations, upon request.
- Execute research and compile data for a range of projects and initiatives.
- Facilitate and support the organization of special events, conferences, and other professional gatherings.
- Maintain the confidentiality of sensitive information, handling it with utmost discretion and integrity.
- Work collaboratively with colleagues and external stakeholders to maintain smooth operational flow.
- Undertake additional administrative responsibilities and tasks as needed.
Requirements
- Demonstrated expertise in an executive support capacity or related position.
- Exceptional skills in both oral and written communication.
- Strong proficiency in organizing and managing time efficiently.
- Skilled in the use of Microsoft Office and Google Workspace.
- Competent in autonomous work and effective task prioritization.
- Maintain utmost professionalism and confidentiality with sensitive data.
- Bachelor's degree or comparable experience when required by the client.
- Must have a dependable internet service and a remote-friendly home office environment.
Technical Requirements
- Processor: Intel 11th Gen (or equivalent AMD Ryzen 5000 series) for Windows users and M2 for Macs
- RAM: 16 GB minimum
- 25 - 50 Mbps Internet Speed (Min)
- USB headset with noise-canceling (ideally)
Benefits
Compensation & Growth
At WorkBetterNow, we believe in rewarding commitment and supporting long-term success. Our pay structure ensures your compensation evolves with your experience and tenure. Note: The figures below reflect our 2026 ranges; each tenure milestone will increase each year.
- 0-3 months: $1,200 USD/month
- After 3 months: You’ll receive a $50 monthly Wellness Bonus to support a healthy and balanced work life (total: $1,250/month).
- After 1 year: Salary increases to $1,340 USD/month
- After 2 years: Salary increases to $1,480 USD/month
- After 3 years: Salary increases to $1,540 USD/month
- After 4 years: Salary increases to $1,600 USD/month
Two Annual Adjustments: Every year, you benefit from two salary increases: one on your work anniversary, recognizing your continued tenure with WorkBetterNow, and one at the start of each calendar year, when all salary ranges are updated company-wide.
Benefits & Perks
- 100% remote work — enjoy the comfort and flexibility of working from home
- 18 paid vacation days + U.S. federal holidays
- Paid maternity/paternity leave (up to 2 months with 50% salary coverage after 1 year)
- Client Growth Bonus: Your great work helps our clients scale. For every new hire added to the business you support, you will receive a $50 one-time reward. It’s our way of celebrating the growth you helped make possible.
- A dedicated Talent Coordinator who serves as your guide and liaison between you, WorkBetterNow, and your assigned company—helping you navigate your role and continue growing professionally.
- A supportive, people-first environment where your voice matters.
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