The Virtual Assistant will support an executive by managing correspondence, coordinating calendars, tracking projects, and handling social media communications.
This is a remote position.
Our client is looking for a Full-Time Executive Assistant to provide strategic and operational support to their CEO in a fast-paced and highly collaborative environment. Their company operates within the technology industry and has spent the past several years building innovative solutions that help businesses improve organization, productivity, and workflow management.
This role is ideal for someone who thrives on structure, enjoys anticipating needs before they arise, and takes pride in helping executives stay organized and focused. The Executive Assistant will play a key role in managing communication, tracking priorities, coordinating schedules, and ensuring important tasks and deadlines remain visible and on track. The ideal candidate is proactive, resourceful, highly detail-oriented, and comfortable working independently in a fully remote environment.
- Manage and maintain the CEO’s inbox, including organizing communications, prioritizing messages, drafting replies, and sending responses on their behalf.
- Coordinate and optimize the CEO’s calendar by scheduling meetings, protecting focus time, preventing conflicts, and ensuring preparedness for upcoming commitments.
- Track ongoing priorities, pending tasks, and follow-ups to ensure responsibilities and deadlines are completed on time.
- Maintain visibility over the CEO’s projects, commitments, and action items while proactively identifying bottlenecks or areas needing attention.
- Support organizational workflows and improve operational efficiency across daily activities.
- Conduct research and gather information as needed to support executive initiatives and decision-making.
- Assist with documentation, communication drafting, and administrative coordination.
- Ensure accurate organization of files, notes, schedules, and executive priorities.
- Communicate effectively with internal and external stakeholders in a professional manner.
Requirements
- 3–4+ years of experience supporting executives or leadership teams.
- Strong written and verbal communication skills.
- Excellent grammar, editing, writing, and organizational abilities.
- Strong time management and planning capabilities.
- Ability to manage multiple priorities in a fast-moving environment.
- Comfortable working with technology, productivity platforms, and software tools.
- Experience using Mac and iOS environments.
- Proficiency with productivity tools such as Apple Mail, Keynote, Microsoft Word, and Excel.
- Ability to work independently while maintaining a high level of accuracy and accountability.
- Strong attention to detail and follow-through.
- Previous experience supporting C-level executives is highly valued.
- Experience handling confidential information with discretion and professionalism.
- Familiarity with Daylite CRM or similar productivity systems is considered a plus.
- Comfortable adapting to changing priorities and dynamic workflows.
- Strong sense of ownership and initiative.
- Ability to anticipate needs and proactively solve problems.
- Familiarity with Apple devices and macOS workflows (Apple MacBook required).
Benefits
Similar Jobs
Automotive • Edtech • Kids + Family • Mobile • Social Impact • Transportation
Lead HopSkipDrive's full B2B marketing function, owning brand, demand generation, product marketing, RFPs, sales enablement, lifecycle/growth, and marketing operations. Build a revenue-focused, AI-enabled marketing organization accountable to pipeline, revenue, CAC and retention metrics; partner closely with Sales and Customer Success to drive expansion and measurable marketing-sourced revenue. Serve on the senior leadership team and report to the CEO.
Artificial Intelligence • Professional Services • Business Intelligence • Consulting • Cybersecurity • Generative AI
Lead development and execution of internal communications and change management strategies to align employees with organizational goals. Manage channels, create content (copywriting, speech writing), use data to improve communications, build stakeholder relationships, embrace technology, oversee project planning/budgeting, and mentor team members while resolving conflicts and driving adoption of communication initiatives.
Artificial Intelligence • Professional Services • Business Intelligence • Consulting • Cybersecurity • Generative AI
Fixed-term seasonal Senior Manager on PwC's Tax Compliance team delivering tax planning and compliance for high-net-worth individuals and privately-owned businesses. Lead strategic tax advisory projects, navigate complex tax regulations, manage and coach teams, apply systems thinking, and communicate holistic client recommendations while fostering inclusive, high-performing teams.
What you need to know about the Colorado Tech Scene
With a business-friendly climate and research universities like CU Boulder and Colorado State, Colorado has made a name for itself as a startup ecosystem. The state boasts a skilled workforce and high quality of life thanks to its affordable housing, vibrant cultural scene and unparalleled opportunities for outdoor recreation. Colorado is also home to the National Renewable Energy Laboratory, helping cement its status as a hub for renewable energy innovation.
Key Facts About Colorado Tech
- Number of Tech Workers: 260,000; 8.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lockheed Martin, Century Link, Comcast, BAE Systems, Level 3
- Key Industries: Software, artificial intelligence, aerospace, e-commerce, fintech, healthtech
- Funding Landscape: $4.9 billion in VC funding in 2024 (Pitchbook)
- Notable Investors: Access Venture Partners, Ridgeline Ventures, Techstars, Blackhorn Ventures
- Research Centers and Universities: Colorado School of Mines, University of Colorado Boulder, University of Denver, Colorado State University, Mesa Laboratory, Space Science Institute, National Center for Atmospheric Research, National Renewable Energy Laboratory, Gottlieb Institute
