Senior Administrative Associate

This is the base salary pay range that an applicant can expect to make upon hire.   Pay within this range will vary based upon relevant experience, skills, and education among other factors. In addition, this position is eligible for an incentive bonus. 

We’re looking for a highly organized, proactive Administrative Associate who thrives in a fast-paced environment and enjoys being the person others can count on to keep things moving.

In this role, you’ll work closely with leadership and serve as a trusted administrative partner, managing priorities, coordinating schedules and meetings, preparing information and reports, and helping ensure day-to-day activities run efficiently. You’ll interact with employees and leaders across the organization as well as external partners, so strong judgment, professionalism, and discretion are essential.

The ideal candidate is someone who anticipates needs, follows through, pays attention to the details, and can confidently manage multiple priorities with minimal direction.

• Provide high-level administrative support to management and help coordinate day-to-day priorities.
• Manage complex calendars, appointments, meetings, and scheduling, using good judgment to prioritize competing demands.
• Coordinate meetings, including scheduling, logistics, materials, communications, and follow-up.
• Make domestic and, as needed, international travel arrangements.
• Coordinate and support employee engagement events, activities, meetings, celebrations, and other site initiatives, including scheduling, communications, logistics, materials, and day-of-event support.
• Partner with HR, leadership, and other teams to help plan and execute activities that support employee engagement and a positive workplace culture.
• Monitor correspondence and requests, identify items requiring attention, and ensure important information reaches the appropriate person.
• Track delegated assignments and follow up on open items to help keep commitments and priorities on schedule.
• Respond professionally to questions and requests from employees, leaders, and external contacts.
• Prepare and maintain documents, presentations, reports, spreadsheets, databases, and other business information.
• Compile and organize financial, statistical, technical, legal, or other detailed information with a high degree of accuracy.
• Conduct research and gather information from multiple sources to support meetings, reports, departmental projects, and leadership requests.
• Partner with administrative and executive-level colleagues across the organization to coordinate activities and solve scheduling or logistical challenges.
• Handle confidential and sensitive information with appropriate discretion.
• Perform other related duties as assigned.

Required Qualifications

• High school diploma or equivalent, with additional business, administrative, technical, or college training preferred.
• 5+ years of administrative experience, ideally supporting managers or senior leaders in a professional or operational environment.
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently, take initiative, and exercise sound judgment.
• Professional interpersonal skills with the ability to work effectively with employees and leaders at all levels of the organization.
• Demonstrated ability to handle confidential or sensitive information appropriately.
• Comfortable learning and working with various business systems and software applications.

• Are known for being organized, dependable, and one step ahead.
• Enjoy bringing structure to a busy environment.
• Can distinguish between what is urgent, what is important, and what can wait.
• Take ownership of assignments and follow through without needing frequent reminders.
• Communicate comfortably and professionally with everyone from frontline employees to senior leaders.
• Notice the details others might miss.
• Can shift priorities when needed without losing sight of deadlines.
• Enjoy being part of a team while also being comfortable working independently.
• Understand the importance of discretion and confidentiality.

• Primarily an office-based position.
• Minimal travel, generally 0–10 days per year.
• May occasionally be required to lift, carry, push, or pull up to 25 pounds.

#LI-MA1 #LI-ONSITE #P #D

Please Keep in Mind

If you do not meet 100% of these requirements, we at JM still want to hear from you. So, if you are interested in the role, we encourage you to apply so we can learn how your skills and talents can contribute to our team.

Benefits

Johns Manville (JM) offers a wide range of benefits to employees. Some are subsidized by the company and others are fully employee-paid. Health benefits include a choice of comprehensive medical plans, a dental plan, vision plan, wellness program and critical illness insurance. JM sponsors a 401(k) plan which includes a sizeable company match. JM offers paid vacation and also provides paid sick and parental leave for eligible employees.

Additionally, Johns Manville provides basic life Insurance, short-term and long-term disability coverage, an employee assistance program, and business travel accident coverage. Supplemental life insurance and accidental death and dismemberment insurance are available as well. The company also offers a variety of tax saving accounts; health spending account, traditional flexible spending account, and a dependent care spending account. JM also offers a tuition reimbursement program for undergraduate and certain graduate programs.

Johns Manville supports employee growth with vast educational opportunities and a company-wide mentoring program. This program pairs employees and leaders to grow skills, build stronger internal networks and strengthen the company’s succession planning process. Johns Manville also offers soft and hard skills training facilitated by internal and external presenters. Our talent management team prioritizes the holistic growth of our workforce.

Diversity & Inclusion

Johns Manville believes diversity and inclusion in our workplace is critical for the long-term success of our company. We are committed to retaining, developing and attracting a diverse workforce that fosters an inclusive work environment in which all employees are treated with dignity and respect. This is the right thing to do for our employees, our company and our communities.

Incumbent must be physically able to perform essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

We are proud to be an Equal Opportunity/Affirmative Action employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.