Scholarship Coordinator and Development Associate

FLSA Status:

Compensation:

Commensurate with education and experience. Excellent health and retirement benefits package: Click here for more information!

SECTION I - OUR VALUES CULTIVATE OUR VISION AND CULTURE

At CMU, we believe in acting from a foundation of goodwill. This belief gives us the courage to form meaningful relationships, embark on joint endeavors and take risks in the pursuit of new possibilities. It’s this courage that enables the Mavily to explore new ways of thinking and doing, knowing that there is no perfect solution, no perfect idea.
From this place of humility and courage, we’ve built a culture of resilience. We invest in the future by continuously adapting to change, overcoming challenges, and seizing new opportunities. We recognize that change is constant, and our resilience allows us to embrace it with confidence. Endless curiosity drives us to approach the unexpected as if it were expected, seeing opportunities for discovery and renewal in every challenge. In this community rooted in love and dignity, curiosity thrives, leading to endless opportunities for growth and advancement.
Inspired by the soul of the West—the spirit that our region embodies—we emerge as a force for positive change, harnessing our collective power to build a Human Scale University that reflects our values and brings to life our shared vision of the world we aspire to create.
Colorado Mesa University Core Values
Love - Extending oneself for nurturing the growth of self and others
Dignity - Respecting the intrinsic value of each person and believing that others act from a foundation of goodwill
Courage - Taking risks in the pursuit of new possibilities
Humility - Suspending one’s ego and pride to recognize that no idea is perfect and being open to the input of others
Resiliency - Investing in the future by adapting to changes, overcoming challenges and pursuing Opportunity
Curiosity - Cultivating awe and exploring the unknown
Power - The strength to act collaboratively with individual agency to achieve our goals

SECTION II – THE SEAT

At CMU, we look at every position as a seat. Every seat is vital and the individual in the seat contributes significantly to our mission of providing an affordable and accessible education and forming meaningful and mutually enriching partnerships that support the well-being and vibrancy of our community. As a human centric organization, a priority is to ensure we have the “right seats” in our organization, and that the expectations, ownership and accountabilities are defined and communicated clearly for the success of the individuals holding the seats.

OVERVIEW AND ROLE SCOPE OF TEAM AND/OR TASKS

Scholarship Management

• Assists with the development of written materials including letters of inquiry, grant applications, memorandums of understanding, proposals, and solicitation letters.
• Administers scholarships and ensures proper development and documentation of scholarship processes. Works in coordination with the Office of Financial Aid, Admissions Department and Student Success and Engagement Department on scholarship processing by communicating the availability of new scholarships and criteria; ensuring the guidelines provided in the memorandum of understanding are being met; providing information concerning the availability of funds; providing timely distribution of scholarship funds; and, serves as liaison between the student and the donor.
• Serves as an administrator for Award Management and manages and maintains scholarship opportunities and donor profiles.

Donor Cultivation and Stewardship

• Assists with donor stewardship including annual endowment reports, student thank you letters and donor events including, but not limited to, annual donor recognition events, building groundbreakings and openings, fundraising luncheons, receptions, donor stewardship events, and others as assigned.
• Assists COO with the development of event and donation pages including Day of Giving campaigns, memorial pages, donations forms and event registration pages.
• Uses independent discretion and judgment to review and analyze data and prepare reports on donor giving, prospective donors and other information as needed to the development staff.
• Assists with planning and execution of stewardship-related special events such as Donors & Scholars and Entrepreneurship Day.
• Assist COO with campus engagement efforts and support fundraising activities across the institution.

Operational Support & Administrative Oversight

• Oversee and manages daily administrative and operational functions of the Foundation office.
• Serves as a professional resource for faculty, staff, students, administration and external partners.
• Assists with managing the Foundation Fellows program.
• Supervises student employees; delegates tasks with clear scope, provides feedback and direction.

ROLES

• Lead, Manage and Accountability (LMA)
• Foundation Administration
• Donor Cultivation and Stewardship
• Scholarship Program Oversight

ACCOUNTABILITY TO RESULTS           

• 80% completion rate on quarterly Rocks (goals)
• Increase number of scholarship awards and amount awarded year over year
• Provide exceptional donor stewardship experiences that increase annual giving

CORE PROCESSES

Owned:

• Administrative Oversight

• Award Management Administration

Contributor:

• Scholarship Management
• Fundraising Goals and Performance
• Stewardship Events Management
• Foundation Annual Giving Program

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DISCLAIMER - This position description is only a summary of the typical functions of this seat, and not an exhaustive list of all responsibilities and areas of accountability. 

SECTION III – OUR DESIRES FOR RIGHT FIT

For the success of our mission and our teams, we desire to have individuals who are a “Right Fit” in our seats. We define “Right Fit” as those who embrace our culture, demonstrate our values, understand the seat and what is required. We seek individuals who want this seat, desire to be a part of a bigger vision and have the capacity to be a successful member of our CMU team.

CAPACITY REQUIREMENTS

• Flexibility in hours is required to accommodate outreach to donors and other stakeholders.

• Ability to advocate for public higher education and Colorado Mesa University in particular.
• A high standard of professional integrity
• Desire to apply fundraising techniques with imagination and an entrepreneurial spirit.
• Sensitivity to long-term relationship building and stewardship with donors and potential donors.

ESSENTIAL EXPERIENCE FOR RIGHT FIT

• Bachelor’s degree from an accredited four-year college or university and a minimum of two years’ experience in a field related to scholarship and grant management, donor relations, or fundraising.

• Demonstrated experience that requires meticulous attention to detail for multiple projects.
• Demonstrated experience in long-term relationship building and stewardship with donors and potential donors.
• Demonstrated proficiency in Microsoft office suite with above proficiency in Excel.
• Demonstrated excellent oral and interpersonal skills.

LANGUAGE SKILLS

The language skills include:

• Ability to read, analyze and interpret general written materials, professional journals, technical procedures, or government regulations.
• Ability to write reports and prepare and conduct verbal and visual presentation of materials. 
• Ability to effectively present information and respond to questions from top management, public groups, and board of directors.

REASONING ABILITY

Strategic and analytical reasoning skills are necessary. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the individual is frequently required to stand, walk, sit, and talk or hear. The individual must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this position include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those the individual in this position will encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual typically performs the duties of the job in an open office setting. The noise level in the work environment is moderate to loud at times, with several disruptions throughout the day.

DIRECT INQUIRIES CONTACT: Carley Maher, [email protected]

HOW TO APPLY: Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a:

• Cover letter

• Resume

• Copy of transcripts for all degrees completed (if your transcripts include a social security number or birthdate, please redact that information before uploading the document. Official transcripts will be required upon hire)

Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.
Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email. You may be asked to provide additional information, including medical documentation, regarding functional limitations and the type of accommodation needed.