Remote Sensing - Project Coordinator

Description

The Remote Sensing Project Coordinator is an office-based role that provides technical and administrative support to the Remote Sensing Project Lead across the full lifecycle of remote sensing projects. This role handles initial RFP review, subcontractor coordination, flight release, work order creation and management, and subcontractor invoice approvals, while also assisting with proposal structure and pricing setup, FAA airspace review, and evaluation of technical approaches for new projects. The Project Coordinator also provides administrative support to the Remote Sensing Manager and the Director of Remote Sensing.

Requirements

Job Duties:

• Conduct initial review of incoming RFPs for remote sensing projects and summarize scope, requirements, and key dates for the Project Lead.
• Coordinate with aerial and ground subcontractors on flight scheduling, availability, and mobilization logistics.
• Release flights and flight requests in coordination with UAS and production teams.
• Create and manage work orders for internal production staff and subcontractors.
• Review and approve subcontractor invoices for accuracy, completeness, and agreement with contracted scope.
• Set up basic proposal structure and preliminary pricing for the Project Lead's review and finalization.
• Review FAA airspace classifications and restrictions for planned missions and flag issues prior to acquisition.
• Evaluate and recommend best technical approaches and data collection methods for new project opportunities.
• Support the Remote Sensing Manager and Director of Remote Sensing with administrative tasks and reporting.
• Maintain accurate project, subcontractor, and work order documentation and records.
• Serve as a key point of coordination between Project Leads, subcontractors, and production staff.

Required Skills & Qualifications:

• 2+ years of administrative, coordination, or project support experience, preferably in remote sensing, geospatial, surveying, or a related field.
• Strong organizational skills and attention to detail across multiple concurrent tasks and deadlines.
• Working knowledge of remote sensing or UAS industry terminology and workflows sufficient to review RFPs and coordinate subcontractors.
• Experience coordinating with vendors or subcontractors, including scheduling and invoice review.
• Proficiency with Microsoft Office (Word, Excel) and standard business/project tracking software.
• Excellent written and verbal communication skills.
• Ability to work independently and manage competing priorities in a fast-paced office environment.

Preferred Qualifications:

• Familiarity with FAA airspace classifications and UAS/Part 107 operational basics.
• Experience with proposal preparation and pricing structures.
• Familiarity with LiDAR and aerial imagery data acquisition workflows and deliverables.
• Experience across multiple market verticals including power delivery, renewables, and DOT.

Associate's or Bachelor's degree in business administration, geomatics, or a related field, or equivalent experience

About Westwood Professional Services, Inc. (Westwood)

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.

Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do.

We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.

We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.

Join us in creating a better world.

In 2025, Westwood was recognized as #77 on the ENR Top 500 Design Firms. Additionally, Westwood was ranked #5 for ENR's Top Design Firm for Solar, #6 for Battery Storage, and #3 for Wind (2025). The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Westwood offers a full suite of competitive benefits, including medical, dental, and vision insurance; Health Savings Account (HSA) with employer contribution; company-paid life and AD&D insurance; short- and long-term disability coverage; and an Employee Assistance Program (EAP). Employees are also eligible for a 401(k) with employer match, paid time off, paid holidays, tuition reimbursement, and paid medical and family leave benefits in accordance with applicable state law.