Records Clerk

Job Summary

We are seeking a detail-oriented and organized Records Clerk to manage, maintain, and organize company records and documents. The Records Clerk will ensure accurate record-keeping, proper filing, and compliance with company policies and legal requirements.

The ideal candidate should have excellent organizational skills, attention to detail, and experience with record management systems or administrative tasks.

Key Responsibilities

• Maintain, organize, and update physical and digital company records and files
• Accurately enter and update data in record-keeping systems
• Retrieve and provide records upon request for staff or management
• Ensure compliance with company policies and legal regulations regarding record retention
• Assist in archiving old records and disposing of outdated documents securely
• Verify the accuracy and completeness of documents before filing
• Prepare reports or summaries of records as requested by management
• Coordinate with departments such as HR, operations, and accounting to manage records
• Maintain confidentiality and security of sensitive company and client information
• Assist with scanning, copying, and indexing records for digital storage

Required Qualifications

• High school diploma or equivalent
• 1–3 years of experience in record-keeping, data entry, or administrative support
• Strong organizational and time management skills
• Attention to detail and accuracy
• Proficiency in Microsoft Office (Word, Excel) and database systems
• Ability to work independently and follow instructions
• Strong communication and interpersonal skills

Preferred Qualifications

• Associate degree in Business Administration, Office Management, or related field
• Experience with document management systems or electronic records systems
• Previous experience in security, administrative, or compliance environments
• Familiarity with legal or regulatory record-keeping requirements

Skills Required

• Record organization and management
• Data entry and verification
• Attention to detail
• Time management and prioritization
• Confidentiality and data security
• Computer proficiency (Word, Excel, databases)
• Communication and teamwork

Physical Requirements

• Ability to sit or stand at a desk for extended periods
• Ability to lift and carry light boxes of files (up to 20 lbs)
• Use of standard office equipment (scanner, copier, printer, computer)

Work Schedule

• Monday – Friday
• Standard 8-hour shift
• Occasional overtime may be required during audits or record updates

Salary (Typical for Bakersfield)

• $32,000 – $42,000 per year
• Approximately $16 – $20 per hour, depending on experience

Benefits (Example)

• Competitive salary
• Health, dental, and vision insurance
• Paid time off (PTO)
• Retirement plan (401k)
• Paid training
• Career advancement opportunities

Skill Level

Entry-Level to Intermediate