Manages complex federal and Department of Defense proposal efforts from solicitation analysis through final submission. Develops compliance matrices, outlines, schedules, content plans, storyboards, and win strategies; coordinates stakeholders, teaming partners, reviewers, and color team evaluations. Writes and edits proposal content, oversees graphics and production quality, ensures compliance, manages multiple deadlines, and coaches proposal staff. Provides leadership support, training, and process improvement while partnering with capture and senior business development teams.
Job Summary & Responsibilities
VGS is seeking an experienced Proposal Manager to develop compliant, detailed, and compelling proposals in accordance with government Request for Proposals (RFPs), industry best practices, and corporate quality standards. The individual will be extremely comfortable working as the go-to person in leading and administering the entire proposal process. A desired background includes proven success executing the conventional duties of proposal management (analyzing RFI/RFP responses, managing schedules, meeting deadlines, etc.) as well as operating at a highly strategic level with senior business development leadership. Strong research, evaluation/analysis, writing, and attention to detail are critical to this role. The individual must be a competent writer and capable editor with the ability to create proposal content and promote Valiant’s win themes and differentiators.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Manages large, complex, and/or task order proposal efforts in response to federal and DoD RFPs and according to our business development and capture strategy.
- Develops the proposal outline, compliance matrix, content plan, and schedule to deliver a compliant and winning proposal on-time.
- Oversees design of clear, concise, and visually appealing graphics, flow charts, and illustrations.
- Provides direction to leadership and cross-functional teams assigned to work proposal efforts.
- Leads proposal meetings and reviews with internal and external stakeholders including teaming partners, senior company leaders, and subject matter experts.
- Prepares clear and concise briefing materials for senior management.
- Manages and tracks simultaneous proposals, including solicitation amendments.
- Partners with the Capture Manager to expand proposal outlines and create storyboards with the win strategy, themes, discriminators, source content, and graphic concepts.
- Writes and develops proposal content, if required.
- Coordinates and manages color team reviews.
- Develops color team recovery plan and deconflicts color team reviewer feedback.
- Ensures that the production and quality control of final submission documents are compliant to the client’s requirements and communicate all required sections, graphics, terms, and branding.
- Serves as volume lead, proposal writer, color team or peer reviewer, or other proposal roles as required.
- Coaches proposal managers in proposal processes, procedures, and standards.
- Trains and coaches proposal coordinators in proposal processes, procedures, and standards.
- Performs as Proposal Director’s temporary backup, when applicable.
- Provides backup leadership support to other proposal managers and their proposal efforts including, but not limited to, serving as a book boss, editing documents, participating in color reviews, assisting with final production.
- Conducts formal training sessions through brown bag lunches or webinars.
- Other duties as assigned.
CLEARANCE REQUIREMENT: Ability to obtain and maintain a Secret clearance, Active Secret preferred.
EDUCATION REQUIREMENT: Bachelor's Degree, Master’s preferred
REQUIRED QUALIFICATIONS:
- 10+ years of experience managing proposals in response to government RFPs
- Knowledgeable of regulations governing Federal and DoD procurements and contract vehicles.
- Ability to collaborate effectively with personnel at all levels, from subject matter experts to the CEO.
- Strong leadership to drive people and process.
- Out of the box thinking with a vision for new and creative ways to respond to requirements while maintaining compliance.
- Ability to make tough decisions and present solutions/alternatives to move the process forward.
- Ability to multitask and work against strict deadlines.
- Strong ability to maintain focus on the win strategy throughout the proposal.
- Flexibility in the face of rapidly changing circumstances.
- Effective communication skills and ability to work alone and as part of a team.
- Ability to organize/prioritize/coordinate efforts to achieve results.
- Strong process orientation and commitment to continual process refinement and self-improvement.
- Ability to operate under little supervision.
- Excellent writing and editing skills and ability to analyze, synthesize, and condense text.
- Advanced skills in Microsoft Word and proficient with Excel, PowerPoint, SharePoint, and Adobe AcrobaT.
- Progressive experience in various areas of proposal development and management.
- Understanding of the Shipley or other industry-recognized proposal management process and best practices.
PHYSICAL REQUIREMENTS: Physical requirements may include, but are not limited to, lifting, ascending, and descending stairs, climbing, extended sitting or standing, to various degrees.
VGS is an employer who hires in accordance with applicable state and federal law. All qualified applicants will receive consideration for employment in compliance with those laws.
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