Proposal Coordinator

RubinBrown LLP is one of the nation’s leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The RubinBrown name and reputation are synonymous with experience, integrity and value. RubinBrown has revenue of approximately $240 million with 1,000+ team members across locations in Chicago, Denver, Kansas City, Las Vegas, Nashville, and St. Louis.

Are you ready to bring strategy, creativity, and precision to the proposal process? As a Proposal Coordinator on our Strategic Client Development team, you’ll play a key role in shaping the firm’s growth by driving high-quality, compelling proposals that showcase our expertise and commitment to clients.

Major Responsibilities

• Lead proposal projects from kickoff through submission, ensuring all RFP requirements and deadlines are met
• Collaborate with proposal teams to manage timelines, edits, and approvals
• Draft and coordinate New Business Opportunity notices and track opportunities in the firm’s CRM
• Write and edit persuasive proposal content tailored to prospective clients, ensuring quality and consistency
• Maintain and update proposal content libraries and templates within proposal software
• Produce Statements of Qualifications, proposals, and presentations using Microsoft Word, Excel, PowerPoint, and automation tools
• Maintain new business pipeline reporting in CRM and Excel
• Support additional business development initiatives and contribute to annual department goals

Preferred Experience / Background / Skills

• Bachelor’s degree in Marketing, Communications, or a related field, or comparable professional experience
• At least 1 year of related experience
• Commitment to quality and continuous improvement
• Ability to handle multiple projects simultaneously in a fast-paced, deadline-driven environment
• Strong attention to detail
• Excellent verbal and written communication skills
• Strong organizational and project management skills
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint)
• Ability to effectively utilize technology as well as learn new software
• Strict adherence to professional ethics

Working Conditions

• The typical office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday
• Ability to work extra hours as determined by workload and deadlines
• Ability to sit for long periods of time
• Ability to move throughout the office
• Ability to lift, carry, push, pull up to 10-20 pounds

Colorado and Nevada Salary Statement:

One Firm

To foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

EEO Employer W/M/Vet/Disabled

RubinBrown is an independent member of Baker Tilly International, the 9th largest accounting and business advisory network in the world. For more information, visit www.rubinbrown.com.