Proposal Coordinator

Hazen and Sawyer (Hazen), an engineering firm focused on all things water, seeks a positive, highly motivated, and creative marketing communications professional to join our Intermountain proposal/business development team to work with a team of engineers, scientists, graphics professionals, and proposal development professionals to develop best-in-class business proposals, presentations, infographics, newsletters, and other marketing materials in a deadline-driven environment. 

The proposal coordinator leads the proposal development process and works with technical staff to prepare concise, compelling, and compliant narratives, as well as the associated interview presentations. They participate in strategy and messaging meetings, develop storyboards and layouts, distribute action items, write proposal sections, and monitor the completion of tasks. The position also entails maintenance of tools, systems, and information that support the development of efficient and quality proposals and marketing materials. 

The ideal candidate will be based in Hazen’s Denver office. The successful candidate will join Hazen in a hybrid office work environment. 

This career is for you, if you are passionate about creating compelling stories, thrive a diverse and fast-paced environment, and enjoy pursuing meaningful and important work that translates into the water infrastructure of tomorrow. The key to this challenging and incredibly rewarding industry is having a story to tell and a team that can bring it to life—and have fun while doing it.

Why Hazen and Sawyer:

• Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."
• Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.
• We foster a work environment low on bureaucracy and high in creativity.
• We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.
• We currently have over 2,500 employees in 90+ offices throughout the United States, Latin America, Canada, and the UK.
• At Hazen we observe great value from the collaboration and team building that occurs when we work with each other in the office, and we also embrace the flexibility to work remotely. Therefore, our approach to work schedule flexibility allows for office-based staff to periodically work remotely up to two days per week. Your schedule should coincide with and will be coordinated with your project teams and may be adjusted as warranted to meet project or personal needs.

Work Setting: Hybrid #li-hybrid

Key Responsibilities:

Attributes of our ideal candidate:

• Able to facilitate client analysis, win plan, proposal, and interview strategy meetings.
• Can independently draft written proposal content (e.g., cover letters, executive summaries, qualification introductions, resumes, project descriptions).
• Energetic self-starter who enjoys working in a fast-paced, team environment. 
• Ability to creatively communicate complex information to a range of audiences using clear text and eye-catching layouts. 
• Demonstrated initiative, follow-through, research skills, and problem-solving ability. 
• Ability to develop feature, benefits, and proofs to support messaging strategies. 
• Team player with the ability to work well with all types and levels of professionals and leverage their talents.

Preferred Qualifications: 

• Degree in marketing/communications, advertising, journalism, or closely associated studies, from an accredited college or university. 
• 0- 5 years of related work experience (A/E/C a plus). 
• Strong expertise in Adobe Creative Suite (InDesign). Illustrator and Photoshop knowledge a plus. 
• Understanding of (or ability to learn) planning, engineering, and construction business. Experience in the water consulting industry a plus. 
• Demonstrable writing, grammar, and editing/proofreading organizational, time management and communication skills. · Experience in the development of RFP-compliant and compelling proposals and presentations. 
• Ability to work under the pressure of frequent and competing deadlines with professionalism, efficiency, and attention to detail. 
• Flexibility to work beyond regular working hours to meet deadlines. 
• Strong personal accountability and commitment to meeting deadlines. 
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.

What We Offer:

• Comprehensive health benefits (medical, dental, vision, and prescription plans)
• Pre-tax flexible spending plans for medical, dependent care, and transportation
• Short and long-term disability, and employer paid life insurance
• Paid holidays, floating holidays, and paid time off (PTO)
• Employer-contributed 401(k) plan and additional financial planning support
• Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships
• Starting pay range for this position depends on skills, experience, education and geographical location