Program Manager, AI Operations Enablement

Grow Therapy is on a mission to serve as the trusted partner for therapists growing their practice, and patients accessing high-quality care. Powered by technology, we are a three-sided marketplace that empowers providers, augments insurance payors, and serves patients. Following the mass increase in depression and anxiety, the need for accessibility is more important than ever. To make our vision for mental healthcare a reality, we’re building a team of entrepreneurs and mission-driven go-getters. Since launching in February 2021, we’ve empowered more than ten thousand therapists and hundreds of thousands of clients across the country and insurance landscape. We’ve raised more than $328Mm in funding, including our Series D, at a $3B valuation from Sequoia Capital, Transformation Capital, TCV, SignalFire, Menlo Ventures, Goldman Sachs Alternatives, and others.

Grow Therapy is hiring a Program Manager, AI Operations Enablement to join our newly formed AI Center of Excellence (CoE)- the engine behind Grow's AI transformation within Operations. This is a high-impact, highly cross-functional role for someone who thrives at the intersection of operational strategy, emerging technology, and organizational change.

This role is right for you if you're energized by building from 0 to 1, comfortable managing complex workflows across multiple teams, and know how to earn trust with business leaders while navigating technical complexity.

What You’ll Be Doing: 

Execute Workflow Automation Projects End-to-End

• Own the delivery of individual AI and automation workflows from scoping through launch — coordinating vendor builds, technical integrations, and UAT

• Translate automation opportunities identified by the AI Champions into structured project plans with clear milestones, owners, and success criteria

• Configure and QA automation tools (e.g., setting up workflows, testing prompts, validating outputs) at a level of depth that allows you to troubleshoot issues and speak credibly with technical partners

• Maintain accurate project status tracking across your portfolio, proactively surfacing risks and tradeoffs to leadership before they become blockers

Champion the End-User Experience of AI Tools

• Act as the advocate for how frontline agents and ops staff actually experience deployed AI workflows — identifying friction points, usability gaps, and adoption barriers during and after rollout

• Partner with AI Champions and team managers to gather ground-level feedback and translate it into actionable iteration requests for vendors or technical teams

• Ensure that automation outputs (e.g., AI-drafted responses, flagged tickets, suggested actions) meet a quality bar that builds rather than erodes trust with end users

• Document workflow behavior, edge cases, and known limitations so that Champions and managers can support their teams independently

Support Enablement and Cross-Team Coordination

• Contribute to the playbooks, SOPs, and training materials that allow AI Champions to expand and manage use cases without ongoing CoE involvement

• Coordinate across Operations pillars to identify where a workflow built in one team can be replicated or adapted elsewhere, reducing duplicative effort

• Participate in prioritization conversations by providing ground-level input on project complexity, timeline feasibility, and adoption readiness

You’ll Be a Good Fit If:

• 5–8+ years of experience in program management, operations, or a closely related role, ideally in a high-growth or technology-forward environment

• You have demonstrated experience managing multiple concurrent projects involving cross-functional stakeholders (vendors, compliance, technical teams, business ops)

• You have hands-on familiarity with AI or automation tools in an operational context — you've worked with, configured, or closely supported the deployment of tools like chatbots, copilots, workflow automation platforms, or similar

• You have the ability to conduct functional QA on AI outputs and automation workflows — you know what "good" looks like and can articulate why something isn't working

• You ahve strong written and verbal communication skills, with the ability to write clear project documentation, SOPs, and stakeholder updates

Nice to Have

• Experience in healthcare, mental health, or other regulated industries where compliance and security requirements add meaningful complexity to AI adoption

• Exposure to prompt configuration, workflow logic builders, or no-code/low-code automation platforms

Employment Type: Full Time, Exempt
Base Compensation: The base compensation range for this position is

Hybrid Commitment: $144,000–$168,000 USD Annually 

This role will be hybrid in our New York City office- three days per week (Tuesday, Wednesday, Thursday). This will also include travel 2–3 times per year (e.g., company and department offsites).

The base compensation for this role will vary depending on several factors, including relevant experience, qualifications, and the candidate’s working location.

Full Time Employee Benefits:

• Comprehensive Health Coverage: Medical, dental, and vision insurance, plus life and disability coverage.

• Parental Leave & Family Support: Up to 18 weeks paid leave and a new child stipend.

• Financial Wellness: 401(k) program and equity opportunities.

• Meals & Home Office Support: Stipends for home office setup and ongoing funds for meals, with tailored perks for both remote and in-office employees.

• Time Off to Recharge: Flexible PTO, 12 paid holidays, and a full winter break week.

• Wellness & Development: Annual stipends to put towards personal & professional growth.

• Mental & Physical Health Support: No-cost access to therapy through the Grow platform, weekly flexible hours for self-care (“Mental Health Mornings/Afternoons”) and memberships to leading wellness apps (such as One Medical, Headspace, and Talkspace).

• Extra Perks: Pet insurance discounts, commuter benefits, and global travel assistance.

Research shows that some groups hesitate to apply unless they meet every qualification. If you’re excited about this role but don’t check every box, we encourage you to apply. At Grow, we value diverse experiences, transferable skills, and the unique strengths each person brings.

Grow Therapy is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Use of AI Tools: We use certain AI and automated tools to support recruitment. These tools help our team review applications, organize interviews, detect potential application integrity issues, and maintain interview records; they do not make final hiring decisions.

Application Review: Ashby's AI-Assisted Application Review helps review application materials against role-specific criteria and may flag potential fraud or integrity issues for recruiter review. All advancement decisions are made by our human recruiting team after independent review. See Ashby's AI Bias Audit Report.

Interview Recording: We use BrightHire to record interviews, supporting note-taking and consistency across candidates. Learn more. Interviews are confidential; you may ask your interviewer to stop recording anytime, or opt out in advance. Choosing not to be recorded will not, by itself, affect your candidacy.

AI-Assisted Recruiter Screen: For select roles, BrightHire's AI features may help structure initial recruiter screens and organize interview notes. All responses are reviewed by our recruiting team; no hiring decisions are made by AI alone.

State-specific notices: Depending on your location, you may have additional rights. Illinois: If AI analyzes a video interview, we'll provide notice, explain how it works and what it evaluates, and obtain consent beforehand. New York City: Where required, we'll provide at least 10 business days’ notice before using an automated employment decision tool and explain how to request an alternative process. Maryland: We do not use facial recognition to create facial templates during interviews unless required notice and written consent are obtained.

Questions, accommodation requests, requests for an alternative selection process, objections to recording, or concerns about AI use? Contact [email protected]. We’re happy to help or offer an alternative way to participate.