Reviews invoices against purchase orders, records and files payment documents, submits payment requests, follows up on missing acceptance forms, resolves system and fixed-asset issues, performs prepayment reconciliation, and supports tax assessments. The role requires accurate ledger updates, timely processing, quality checks, and communication with suppliers, requestors, and internal departments.
Qualifications
Qualifications:
- Bachelor’s Degree or higher and at least 2 years of experience in procurement payments, procurement operations, of financial payments.
- Profiiciency in English at CEDR B1.B2 equivalent or higher level (strong reading and writing skills (business level) and effective listening and speaking abilities for basic daily communication)
- The ideal candidate demonstrates a strong sense of responsibility, self-motivation, and a willingness to take on challenges. They should also possess excellent communication skills, the ability to work well under pressure, and a commitment to both personal and company development and stability.
- In addition to English proficiency, BPO personnel who can also communicate in Japanese, Korean, Malay/Indonesian, and Chinese are preferred.
- Prior experience in OA system and SAP system would be advantageous.
Technical Skills:
- Minimum typing speed of 40wpm with a 90% accuracy score.
- Computer literate and fully conversant in Microsoft Windows and Microsoft Office
(May perform other duties as requested that may not be specifically addressed in this document)
Overview of the Role:
- Initiate a preliminary review of invoices to ensure suppliers have provided the corresponding PO information and promptly record them in the ledger within 24 hours of receipt.
- Conduct a secondary review of invoices by comparing their contents with the PO to ensure accuracy. File the invoices, and if errors are detected, initiate the necessary rejection process.
- Ensure completion of the filing process within 24 hours of ledger registration. 1. Initiate a preliminary review of invoices to ensure suppliers have provided the corresponding PO information and promptly record them in the ledger within 24 hours of receipt.
- During the final payment review, verify the acceptance forms for the filed payment documents. Submit payment requests if acceptance forms are available; otherwise, remind requestors to provide acceptance and update the ledger accordingly.
- Submit payment requests within 24 hours of invoice filing. For unaccepted documents, send reminders at intervals of 2, 5, and 7 days.
- Assist in resolving any other system issues or problems related to fixed asset entry, and ensure that payment documents are successfully closed.
- After making prepayments, reconciliation is required at a later stage.
- When situations demand early tax calculation, assistance is provided to engage with the tax department for tax assessment.
- Accuracy will be validated through a quality inspection
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