Implement and operationalize project and portfolio management processes for a nonprofit undergoing digital transformation. Manage project intake, reporting, governance, milestones, risks, issues, decisions, and portfolio records. Support leadership reviews, mentor project leads, reinforce accountability, train staff, and drive adoption of Smartsheet-supported procedures and controls.
We are seeking a hands-on PMO Lead to implement and operationalize new project and portfolio management processes at a nonprofit client undergoing a complex digital transformation.
The baseline processes have been designed alongside a supporting Smartsheet workspace. However, neither the project and portfolio management processes nor the related procedures, controls, and tools are currently in place at the client. The PMO Lead will be responsible for standing up the function in practice, guiding adoption by staff and leadership, reinforcing consistent expectations, and ensuring that risks and issues are identified and escalated appropriately.
The PMO Lead will serve as a subcontractor and report to the Contract Digital Transformation Lead, not directly to the client.
Prefer candidates in Los Angeles or Bay Area but can be fully remote.
Estimate 15-20 hours/week but not more than 30.
Key Responsibilities
- Stand up and roll out the new project and portfolio management processes and procedures under the established guidance and direction of the Digital Transformation Lead.
- Introduce the processes and procedures in real time, helping staff and leadership understand and succeed in their roles.
- Manage project intake, setup, status reporting, milestone tracking, governance, and closure.
- Establish a consistent weekly reporting cycle and follow up on missing, unclear, or incomplete information.
- Maintain accurate portfolio records, role assignments, project status, and material risks, actions, issues, and decisions.
- Prepare portfolio information for leadership governance reviews and track resulting decisions and actions through closure.
- Support and mentor novice project leads to manage project schedules and reinforce follow-through.
- Identify emerging risks, gaps, and process breakdowns, and escalate them appropriately to the Digital Transformation Lead.
- Assist as needed in developing clear, practical process guidance and training materials.
- Assist as needed in staff training on new project and portfolio management processes and procedures.
Key Responsibilities
Qualifications
- Position type: Contract (1099/B2B). Candidates must operate as a registered business entity (LLC, S-Corp, C-Corp or equivalent) and be capable of executing a Business-to-Business agreement.
- Experience implementing and operating a PMO or project portfolio management process, ideally in an environment where formal practices were still being established.
- Strong project management, coordination, documentation, and communication skills, with demonstrated ownership and follow-through.
- Ability to build trust, reinforce accountability constructively, and exercise sound judgment about when to resolve issues directly or escalate them.
- Experience operating, maintaining, and navigating an existing Smartsheet workspace is required. Smartsheet solution design and development experience is not required.
- Experience in a nonprofit, smaller organization, or similarly resource-conscious environment is highly preferred.
The successful candidate will turn the project and portfolio management processes and supporting tools into a fully operational and reliable structure. They will help staff adopt consistent ways of working, build trust and alignment across the organization, reinforce accountability, and ensure that material risks, issues, and decisions are escalated appropriately.
SingerLewak LLP Denver, Colorado, USA Office
2000 S Colorado Blvd, Tower 2, Denver, United States, 80222
Similar Jobs
Financial Services
Manage end-to-end domestic and international corporate travel bookings using Sabre, including PNRs, ticketing, and exchanges. Resolve complex, time-sensitive travel issues, coordinate with vendors, and support independent travel advisors and clients. Maintain strong client relationships through clear communication, accuracy, organization, and high-quality service while handling high volumes of requests. Stay current on travel industry practices, regulations, products, destinations, and operating procedures.
Top Skills:
ExcelMicrosoft OutlookMicrosoft WordSabre GdsTravel Management Technology Tools
Information Technology • Productivity • Software • Infrastructure as a Service (IaaS)
Own the reliability, performance, architecture, and lifecycle of heterogeneous database platforms. Design and operate relational, NoSQL, caching, time-series, and warehouse systems; improve provisioning, developer tooling, CI/CD, backups, disaster recovery, security, and performance. Influence architecture and product decisions, lead migrations and upgrades, troubleshoot developer and production environments, and establish platform standards, documentation, and regulatory traceability.
Top Skills:
Amazon AuroraAmazon RdsAWSAzureBigQueryC++Ci/CdCloudFormationFargateGCPGoIamJavaKotlinKubernetesPostgresRedshiftSnowflakeTerraform
Information Technology • Cybersecurity
Lead FP&A and strategic finance for a high-growth SaaS company. Own long-term planning, forecasting, scenario modeling, variance analysis, investment cases, executive financial narratives, and sales compensation administration. Partner with GTM, Product, and functional leaders to drive decisions, build and scale the FP&A team, modernize planning workflows with AI, and maintain strong financial controls, governance, and data confidentiality.
Top Skills:
Artificial IntelligenceBusiness Intelligence And Visualization ToolsEnterprise Planning Systems
What you need to know about the Colorado Tech Scene
With a business-friendly climate and research universities like CU Boulder and Colorado State, Colorado has made a name for itself as a startup ecosystem. The state boasts a skilled workforce and high quality of life thanks to its affordable housing, vibrant cultural scene and unparalleled opportunities for outdoor recreation. Colorado is also home to the National Renewable Energy Laboratory, helping cement its status as a hub for renewable energy innovation.
Key Facts About Colorado Tech
- Number of Tech Workers: 260,000; 8.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lockheed Martin, Century Link, Comcast, BAE Systems, Level 3
- Key Industries: Software, artificial intelligence, aerospace, e-commerce, fintech, healthtech
- Funding Landscape: $4.9 billion in VC funding in 2024 (Pitchbook)
- Notable Investors: Access Venture Partners, Ridgeline Ventures, Techstars, Blackhorn Ventures
- Research Centers and Universities: Colorado School of Mines, University of Colorado Boulder, University of Denver, Colorado State University, Mesa Laboratory, Space Science Institute, National Center for Atmospheric Research, National Renewable Energy Laboratory, Gottlieb Institute
