The Payroll Tax Specialist ensures compliance and data integrity across multi-state and international payroll systems, focusing on audit support and process automation.
Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $3B in revenue in our last fiscal year with extensive growth potential ahead.
At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.
As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.
Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.
This Payroll Tax Specialist role focuses on maintaining data integrity and compliance across multi-state and international (US/Canada) jurisdictions using ADP Workforce Now, Equity Edge, and Workday. You will move beyond basic data entry to act as a system auditor, leveraging advanced Excel mastery to build automated reconciliation templates and streamline tax processes. The ideal candidate is a proactive problem-solver who can navigate complex tax reciprocity and own audit support to drive measurable process improvements.
What You’ll Do
- Systems & Integration Audit: Act as the “data police” between Workday, Equity Edge, and ADP Workforce Now to ensure employee data changes, equity vesting, and mid-period updates sync perfectly, catching timing errors before they impact payroll.
- Process Automation: Proactively improve processes to replace manual tasks and bypass current system limitations.
- Multi-National Tax Compliance: Oversee complex tax jurisdictions and profile set ups for 70+ local and multi-state jurisdictions across the US and Canada.
- Audit & Notice Management: Proactively identify “timing differences” and resolve tax agency notices and support year-end filings by providing clean, audited data that ensures 100% integrity
Requirements
- 5+ years in complex Payroll Tax Administration
- Experience in ADP Workforce Now, and Workday HRIS; must understand how data flows between HRIS and Payroll
- Experience in MS Excel to reconcile large, disparate datasets
- Solid understanding of US federal, state, and local tax reciprocity
- Experience with automating and improving payroll processes
Nice to Have
- Experience monitoring employee’s data to identify new state or local tax obligations to avoid compliance issues
- Build proactive, easy-to-understand guidance to support employees with common questions related to multi-state withholding and equity tax impacts, driving clarity and self-service success
Perks & Benefits
- Medical, dental, vision, and basic life insurance
- Flexible PTO and company paid holidays
- Retirement programs
- 1% charitable giving program
Compensation
- Base pay: $60,000 - $80,000
- The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.
#LI-RemoteUS#LI-Associate
Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.
Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at [email protected].
Similar Jobs
HR Tech
The Senior Payroll Tax Specialist manages multi-state payroll tax activities, provides customer support, resolves inquiries, documents issues in Salesforce, and handles various payroll tax tasks while complying with policies.
Top Skills:
Microsoft Office SuiteSalesforce
Agency • HR Tech • Professional Services
The job involves working with payroll services or PEOs, supporting processes related to various payroll systems like UKG and ExecuPay, and aiding in tax notice resolution.
Top Skills:
ApexhcmAptmAsure EvolutionExecupayIsolvedMastertaxMpayTax Notice ResolutionUkg Ready
Healthtech • Pet • Biotech
The Payroll and Tax Analyst will manage payroll audits, tax compliance, and ensure proper interpretation of tax regulations, collaborating with stakeholders and improving payroll processes.
Top Skills:
AdpExcelWorkday
What you need to know about the Colorado Tech Scene
With a business-friendly climate and research universities like CU Boulder and Colorado State, Colorado has made a name for itself as a startup ecosystem. The state boasts a skilled workforce and high quality of life thanks to its affordable housing, vibrant cultural scene and unparalleled opportunities for outdoor recreation. Colorado is also home to the National Renewable Energy Laboratory, helping cement its status as a hub for renewable energy innovation.
Key Facts About Colorado Tech
- Number of Tech Workers: 260,000; 8.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lockheed Martin, Century Link, Comcast, BAE Systems, Level 3
- Key Industries: Software, artificial intelligence, aerospace, e-commerce, fintech, healthtech
- Funding Landscape: $4.9 billion in VC funding in 2024 (Pitchbook)
- Notable Investors: Access Venture Partners, Ridgeline Ventures, Techstars, Blackhorn Ventures
- Research Centers and Universities: Colorado School of Mines, University of Colorado Boulder, University of Denver, Colorado State University, Mesa Laboratory, Space Science Institute, National Center for Atmospheric Research, National Renewable Energy Laboratory, Gottlieb Institute
