Payroll and Expense Lead

Transforming the Future of Enterprise Planning

At o9, our mission is to be the Most Value-Creating Platform for enterprises by transforming decision-making through our AI-first approach. By integrating siloed planning capabilities and capturing millions—even billions—in value leakage, we help businesses plan smarter and faster.

This not only enhances operational efficiency but also reduces waste, leading to better outcomes for both businesses and the planet. Global leaders like Google, PepsiCo, Walmart, T-Mobile, AB InBev, and Starbucks trust o9 to optimize their supply chains.

We are seeking a highly skilled and motivated Payroll Lead to join the o9 Solutions team. In this individual contributor role, you will be responsible for the day-to-day operations of payroll and all related tax filings and reporting, establishing checks and balances to ensure payroll compliance, accuracy, and timeliness while monitoring and overseeing multi-state payroll activities for 500+ employees throughout the U.S. and Canada. 

You will make this happen through:

• Lead the administration of payroll-related activities in a rapidly changing internal environment. Serves as an effective partner and liaison with both internal/external stakeholders for all payroll related activities.

• Directs and coordinates the flow of the payroll function including ongoing process improvement assessments. Works with various internal and external team members to provide guidance and feedback on payroll processes.

• Responsible for the administration of the payroll transactions that are timely and in accordance with all applicable State/Federal laws and IRS regulations through the management of: all payroll and expense transactions, production of bi-monthly payroll, working with payroll vendor, HR, Finance, etc. 

• Responsible for auditing pay records (intern hourly pay records and PTO) and check timesheets submitted for accuracy and timeliness. 

• Address employee questions and concerns in an efficient manner.

• Liaise with Human Resources to verify and confirm employee pay calculations.

• Review, validate, and authorize correspondence with tax and government agencies and work to resolve with our payroll service providers as needed.

• Support finance/accounting needs, including preparation of payroll journal entries, reconciliation of payroll GL accounts and point of contact for finance-related questions.

• Documenting all aspects of the payroll process and ensuring proper controls are in place

• Perform monthly reconciliations of payroll-related liabilities, such as benefits and PTO.

• Review, process, and release for payment/reject electronic expense reports in the expense management system.

• Other duties as required

You will bring the following:

• Education: Associates or Bachelor required

• 7+ years of payroll service experience; preferably payroll experience with utilizing ADP or similar out-sourced payroll processing.

•  Demonstrated working knowledge of accounting and the general ledger needed. Must have demonstrated experience developing and complying with internal controls. Previous experience with multiple payroll vendors and leading system implementations and upgrades is necessary. 

• Ability to work independently with minimal supervision.

• Practical knowledge of payroll and time systems and ERP systems such as Workday, ADP, NetSuite, or similar, and implementation practices.

• Excellent time management skills with the ability to prioritize multiple tasks.

• Demonstrated ability to interact with multiple levels within the company and external contacts. 

• Must be able to influence others in acceptance, approval, and technical clarification.

• The ability to read, interpret, and act on the proper understanding of accounting, payroll, timekeeping, and payroll tax rulings, policies, and procedures.

• Ability to keep all records and information in strict confidentiality, with attention to detail, must be time-oriented, organized, and ability to follow through when issues arise

• Ability to effectively present information and respond to questions managers and fellow employees.

• Strong data entry and mathematical skills.

• Excellent written and verbal communication.

• Strong ability to apply common sense understanding, judgment, and leadership to carry out instructions furnished in written, oral, or diagram form.

• Ability to deal with problems involving several concrete variables in standard and crisis situations.

• Bachelor’s or higher degree in accounting or similar field preferred

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred

More about us… 

At o9, transparency and open communication are at the core of our culture. Collaboration thrives across all levels—hierarchy, distance, or function never limit innovation or teamwork. Beyond work, we encourage volunteering opportunities, social impact initiatives, and diverse cultural celebrations.

With a $3.7 billion valuation and a global presence across Dallas, Amsterdam, Barcelona, Madrid, London, Paris, Tokyo, Seoul, and Munich, o9 is among the fastest-growing technology companies in the world. Through our aim10x vision, we are committed to AI-powered management, driving 10x improvements in enterprise decision-making. Our Enterprise Knowledge Graph enables businesses to anticipate risks, adapt to market shifts, and gain real-time visibility. By automating millions of decisions and reducing manual interventions by up to 90%, we empower enterprises to drive profitable growth, reduce inefficiencies, and create lasting value.

o9 is an equal-opportunity employer that values diversity and inclusion. We welcome applicants from all backgrounds, ensuring a fair and unbiased hiring process. Join us as we continue our growth journey!