Operations Coordinator, Davis School of Business

FLSA Status:

Compensation:

Commensurate with education and experience. Excellent health and retirement benefits package: Click here for more information!

SECTION I - OUR VALUES CULTIVATE OUR VISION AND CULTURE

At CMU, we believe in acting from a foundation of goodwill. This belief gives us the courage to form meaningful relationships, embark on joint endeavors and take risks in the pursuit of new possibilities. It’s this courage that enables the Mavily to explore new ways of thinking and doing, knowing that there is no perfect solution, no perfect idea.
From this place of humility and courage, we’ve built a culture of resilience. We invest in the future by continuously adapting to change, overcoming challenges, and seizing new opportunities. We recognize that change is constant, and our resilience allows us to embrace it with confidence. Endless curiosity drives us to approach the unexpected as if it were expected, seeing opportunities for discovery and renewal in every challenge. In this community rooted in love and dignity, curiosity thrives, leading to endless opportunities for growth and advancement.
Inspired by the soul of the West—the spirit that our region embodies—we emerge as a force for positive change, harnessing our collective power to build a Human Scale University that reflects our values and brings to life our shared vision of the world we aspire to create.
Colorado Mesa University Core Values
Love - Extending oneself for nurturing the growth of self and others
Dignity - Respecting the intrinsic value of each person and believing that others act from a foundation of goodwill
Courage - Taking risks in the pursuit of new possibilities
Humility - Suspending one’s ego and pride to recognize that no idea is perfect and being open to the input of others
Resiliency - Investing in the future by adapting to changes, overcoming challenges and pursuing Opportunity
Curiosity - Cultivating awe and exploring the unknown
Power - The strength to act collaboratively with individual agency to achieve our goals

SECTION II – THE SEAT

At CMU, we look at every position as a seat. Every seat is vital and the individual in the seat contributes significantly to our mission of providing an affordable and accessible education and forming meaningful and mutually enriching partnerships that support the well-being and vibrancy of our community. As a human centric organization, a priority is to ensure we have the “right seats” in our organization, and that the expectations, ownership and accountabilities are defined and communicated clearly for the success of the individuals holding the seats.

OVERVIEW AND ROLE SCOPE OF TEAM AND/OR TASKS

Event Planning, Engagement & Communications

• Leads full logistics, budget management, and communications for major DSB events, including: Golf Tournament, Faculty Socials, Parfait Day (each semester), Convocation (each semester), Freshman Orientation, Adopt-a-Family, Outstanding Seniors, and Awards & Retirements.
• Supports coordination of additional engagement events, including Meet the Firms, Business Spotlight, and Professional Headshots.
• Develops materials and provides assistance to DSB Leadership and faculty for activities, events, and public media requests.

Budget Tracking & Planning

• Manages event budgets and tracks expenditures throughout the planning and execution cycle.
• Monitors DSB budget and produces regular budget variance reports for the DSB Leadership Team.
• Coordinates payments for facilities, speakers, travel, meals, and other DSB expenses.

Accreditation, Compliance & Data Management

• Maintains and monitors Sedona entries and assists with AACSB documentation and reporting.
• Trains faculty on Sedona usage, including as part of the onboarding process.
• Tracks and verifies syllabi and D2L gradebook compliance each semester.
• Supports general data management and reporting for internal decision-making.

Operational Support & Administrative Oversight

• Participates in DSB Leadership Team meetings. Schedules DSB Leadership Team meetings, manages notetaking, and archives meeting information.
• Oversees and manages daily administrative and operational functions of the DSB office.
• Controls office workflow, exercising substantial judgment with minimal supervision.
• Serves as a professional resource for faculty, staff, students, administration, and external partners.
• Coordinates and communicates with Purchasing and Accounts Payable on behalf of the department.
• Reviews, analyzes, and handles sensitive and confidential materials in the function of the DSB office.
• Runs reports and provides data and information to the Executive Director, Academic Department Head, DSB Leadership Team, and faculty as requested.
• Supervises student employees; delegates tasks with clear scope, provides feedback and direction.
• Maintains the DSB website and supports the school’s professional image and communications.
• Provides social media assistance and creates professionally appealing marketing and event materials.
• Supports DSB committees with planning, agenda management, note-taking, and information management when required.
• Assists the DSB Academic Department Head and Executive Director with administrative and office functions.

Faculty Scheduling, Hiring & Onboarding Coordination

• Works with faculty to collect and enter course scheduling data in CLSS.
• Supports faculty hiring logistics, including submission of Faculty Qualifications forms to HR, new hire assignment in CLSS, completion of Check-In forms, and other HR-related processes as needed.
• Oversees onboarding coordination for all full-time, instructor, and adjunct faculty, including office setup, system access, keys and Mavcards, and faculty profile creation; collaborates with the Onboarding Committee as appropriate. (Does not include teaching mentorship.)

MBA Program & Academic Support

• Coordinates activities and maintains records for the MBA program; assists the Coordinator of MBA & Special Programs as needed and serves as administrative assistant to the MBA Committee.
• Assists with advising coordination by assigning advisors based on area of study and updating student majors as appropriate.
• Provides administrative support to business faculty, including maintaining course records and assisting with related areas such as contracts and stipend payments.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DISCLAIMER - This position description is only a summary of the typical functions of this seat, and not an exhaustive list of all responsibilities and areas of accountability. 

SECTION III – OUR DESIRES FOR RIGHT FIT

For the success of our mission and our teams, we desire to have individuals who are a “Right Fit” in our seats. We define “Right Fit” as those who embrace our culture, demonstrate our values, understand the seat and what is required. We seek individuals who want this seat, desire to be a part of a bigger vision and have the capacity to be a successful member of our CMU team.

ESSENTIAL EXPERIENCE FOR RIGHT FIT

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education and/or Experience

• Bachelor’s degree in Business or a related field from an accredited college or university.
• Minimum of three years’ experience in office management, operations coordination, or a closely related role.
• Extensive experience in writing, editing, and use of Microsoft Office (Word, Excel, PowerPoint).
• Excellent interpersonal skills and demonstrated ability to work effectively with faculty, staff, and students.

Desired Qualifications/Experience

• Experience in a direct support role within higher education or a similar organization.
• Experience with academic systems such as CLSS, Sedona, and D2L.
• Experience with event planning, budget management, or accreditation support.

This position reports to the Executive Director, Davis School of Business, and supervises student employees.

Ability to effectively communicate in writing and verbally with students, faculty, staff, and the public. Strong proofreading and editing skills required.

Ability to apply basic mathematical concepts including arithmetic, percentages, ratios, and proportions, particularly in the context of budget tracking and reporting.

• Exercises discretion, analytical skill, judgment, personal accountability, and responsibility.
• Defines problems, collects information, and draws valid conclusions with minimal supervision.
• Manages competing priorities and operates effectively in a fast-paced environment.

While performing the duties of this job, the employee is frequently required to sit, stand, be mobile, and use hands to sort and work with papers and other objects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is performed in a fast-paced office environment. The noise level may be relatively high given the high traffic of DSB students, faculty, and staff. Due to the highly collaborative and public-facing nature of this position, including regular interaction with students, faculty, staff, administrators, and external partners, this role is required to be performed fully in person during standard university business operations.

HOW TO APPLY: Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a:

• Cover letter

• Resume

• Copy of transcripts for all degrees completed (if your transcripts include a social security number or birthdate, please redact that information before uploading the document. Official transcripts will be required upon hire)

Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.
Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email. You may be asked to provide additional information, including medical documentation, regarding functional limitations and the type of accommodation needed.