Do you thrive in a fast-paced environment where each day presents something new? Are you an extremely motivated and organized individual with a keen eye for detail? If so, we want to hear from you!
We are seeking a highly organized and proactive Office Manager to support our Denver, Phoenix, and Seattle teams. The ideal candidate will have experience in an engineering or architectural environment and a strong ability to anticipate needs before they arise. This role is primarily responsible for performing a wide range of administrative, accounting, and human resource support functions and requires exceptional communication (both confidential and open), multitasking, and problem-solving skills.
This role sits in our Denver office and will require occasional travel to our Phoenix and Seattle offices.
Office & Administrative Support:
Train and manage administrative support staff.
Proofread, create, and/or edit Word and Excel documents as required by the professional staff, including reports, proposals, specifications, and general correspondence, ensuring correct spelling, grammar, content, and Walker formatting. The work performed may at times be of a confidential nature.
Create/maintain office filing systems, records retention programs, and contract compliance. This includes both digital archives and off-site storage.
Record opportunities, plans, and projects in Deltek as required.
Work with Project Managers to ensure contract compliance; upload executed agreements and insurance certificates to internal systems.
Be proficient in Deltek to generate reports and support management requests.
Maintain and manage office accounts receivable and contract compliance database.
Respond to and direct incoming inquiries to appropriate personnel and provide primary phone coverage.
Maintain inventory of office supplies and order as needed. This may include unpacking supplies, which may require lifting in excess of 20 pounds.
Maintain office equipment and cleanliness, including but not limited to all common areas, conference rooms, wellness room, and storage areas.
Arrange travel when necessary.
Process package information for shipment via FedEx (i.e., generating shipment labels), which may require lifting in excess of 20 pounds.
Responsible for incoming and outgoing mail.
Complete or assist with special projects and event preparations as required.
Coordinate with other offices and assist with special projects as required.
May provide backup for additional clerical duties when needed.
Various tasks as required to keep a professional office running smoothly.
Accounting Support
Review and process submitted staff expense reports, timesheets, and vendor invoices; monitor and resolve discrepancies.
Serve as the primary point of contact between project managers and project accounting regarding project setup, reporting, billing, forecasting, and budgeting.
Maintain office billing files, including agreements, invoices, unbilled detail reports, and subcontract agreements.
Work with collections to support timely accounts receivable.
Obtain project manager approval of subcontract invoices and forward to accounting.
Exercise appropriate purchasing controls and assist with ongoing expense management.
Submit weekly accounts payable.
Maintain and reconcile travel records in coordination with accounting.
Compile month‑end documents (copies, postage, tools, logs, etc.) and forward to accounting.
Human Resources
Ensure timely processing of employee paperwork for new and terminating employees.
Ensure all new employee forms are completed accurately and signed as required.
Prepare for and assist with new employee orientation, using the New Employee Orientation Checklist and New Hire Training materials.
Support staff with updates in Employee Self Service and notify HR of changes such as address updates, life events, or leave of absence.
Marketing Assistance:
Act as backup for the Marketing department, entering and updating opportunities in Deltek and tracking status changes.
Assist with RFPs, RFQs, proposals, and presentations; proofread for accuracy and consistency, as needed.
Support planning/organizing activities, networking events, career fairs, conferences, and other meetings, as needed.
Education: Associate’s or Bachelor’s Degree in Business, Marketing, or a similar field is required.
5+ years of experience in a professional office environment is required.
Industry Knowledge: Background in architecture or engineering preferred; familiarity with A/E terminology.
Technical Skills:
Proficient in Microsoft Word and Excel
Strong office, computer, and internet research skills
Experience with Deltek Vision or a similar ERP/CRM system
Ability to train others in system usage and office procedures
Knowledge / previous experience with Bluebeam Revu
Experience with Adobe InDesign preferred
Communication: Ability to communicate clearly and professionally, both virtually and in person.
Writing Skills: Excellent grammar, spelling, formatting, proofreading, and document preparation skills.
Organizational Skills:
High-level multitasking and time management skills
Ability to balance and prioritize short-term deadlines across multiple offices
Strong attention to detail and accuracy
Proactive Mindset:
Anticipates needs and takes initiative
Resourceful, quick-thinking, and adaptable to changing priorities under pressure
Personal Attributes:
Motivated, positive attitude, and willingness to help
Patience and flexibility in a fast-paced environment
Maturity to maintain confidentiality of information
Physical Requirements: Ability and willingness to unpack office supplies, including boxes of paper weighing 20+ pounds.
Compensation & Benefits
We offer a robust total compensation and rewards package designed to support our employees’ well-being, growth, and diverse needs, including:
Annual discretionary bonus program
Opportunity to purchase Walker stock – Walker is 100% employee-owned!
Medical, dental, vision, company-paid life insurance
Mental wellness benefits
Health Savings Account with company contribution
401(k) with company match
Flexible Spending Accounts and Commuter Spending Accounts
529 college savings plan
A minimum of 3 weeks of Paid Time Off per year
9 paid holidays per year, including 3 paid floating holidays
5 days of bereavement leave and PTO Donation Bank to help during difficult times
100% compensation replacement during short-term disability leaves
Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs
Paid community involvement hours
Tuition and licensure reimbursement, and sponsorship of professional memberships
Internal conferences and professional development opportunities
Employee Resource Groups and Affinity Groups
Why Walker Consultants?
Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of engineering, planning, and architecture services to facilities of all kinds. Walker also provides Forensic, Restoration, Building Envelope, and Vertical Transportation Consulting Services, a fast-growing part of our business in the last 10 years.
Walker hires exceptional people to remain among the top-performing firms in the business. We reward our employees for their effective contributions, challenge them, and provide professional development opportunities and the autonomy needed to grow. As a learning organization, our senior experts routinely share their knowledge in a collaborative environment, ensuring that best practices are carried forward to the next generation of leadership.
Walker is proud to be an employee-owned firm with an open-book philosophy that highly values integrity, honesty, and fairness. We encourage new ideas and contributions. We work hard and have fun doing what we love. This is who we are.
Join Us!
We know that great talent comes in many forms. If you're excited about this role but don’t meet every single requirement, we still encourage you to apply! You might just be the right person for this role—or another opportunity on our team.
At Walker Consultants, we are committed to fostering an inclusive workplace where everyone can thrive. We welcome and encourage applications from individuals of all abilities. If you require any accommodations during the application or interview process, or in the workplace, please let us know—we will work with you to ensure a fair and accessible experience.
Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age.
NOTICE TO 3RD PARTY RECRUITERS:
Any candidate information, including resumes, submitted to Walker Consultants or to any of our employees without a fully executed agreement will be considered unsolicited and non-confidential. Walker Consultants reserves the right to review and pursue such candidates independently, and no placement fees or other compensation will be owed to the submitting party. Candidates submitted in this manner will be treated as direct applicants. Submission of candidate information to Waller Consultants constitutes acceptance of this policy. External recruiters interested in working with Walker Consultants may contact Ritu Pandya at [email protected].
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