Office Manager/Staff Officer - Mid level

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

 

Job Description:

The Office Manager/Staff Officer – Mid, are versatile and proficient professionals responsible for performing a wide range of administrative and staff support functions with a high degree of independence. This role is central to the effective operation of the office, requiring the ability to manage competing deadlines, resolve administrative challenges, and support office leadership by ensuring business processes are executed efficiently. These positions require strong organizational skills, attention to detail, and the ability to work collaboratively across the organization. 

What You'll Be Doing:

• Administrative & Office Support: Perform a full range of administrative duties, including managing calendars, scheduling, and coordinating meetings, reserving conference rooms, reserving conference rooms, setting up Video Teleconference (VTC) or online meeting connections, and anticipating and preparing materials needed for conferences, Town Halls, Offsites, appointments, and briefings. 

• Task & Correspondence Management: Serve as a suspense coordinator for the office, using systems like N-CERTS to receive, track, coordinate, and respond to internal and external taskers. Draft and edit routine correspondence, reports, and staff summaries to ensure they are accurate and adhere to agency standards. 

• Communications & Reporting: Draft, review, and edit official correspondence, memoranda, weekly activity reports, briefings, and meeting minutes. Prepare special or one-time reports and summaries by selecting and synthesizing relevant information from various sources. Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythms 

• Meeting & Event Coordination: Coordinate and support office staff meetings, governance forums, and other events. This includes preparing agendas, distributing read-ahead materials, preparing and distributing meeting minutes and tracking action items to closure. 

• Travel Coordination: Assist with travel arrangements by preparing travel orders and vouchers in the Defense Travel System (DTS) and creating requests in the Management and Execution Tracker (MET). Assist with conference planning. Coordinate logistics for office moves, update seating charts, initiate equipment trouble tickets, and manage office supplies by serving as the POC to inventory the stock and coordinate the list to purchase. 

• Information Management: Manage office records and files in compliance with agency policy. Maintain and update SharePoint sites, distribution lists, organizational charts, and recall rosters. Work Closely with the Primary Information Officer and designated 

• Information Officer within the Directorate’s Front Office in their assigned duties. Maintain security groups, distribution groups and folder permissions to ensure access to and security of files. 

• Logistical Support: Manage office logistics, including inventorying and purchasing office supplies, coordinating office moves, updating seating charts, and initiating equipment trouble tickets. 

• Process Improvement: Identify administrative issues and assist in the analysis and development of improved business processes, checklists, or Standard Operating Procedures (SOPs). Assist in the development, maintenance, and/or improvements of Directorate business operations policies. 

What Required Skills You'll Bring:

• Education: A minimum of a Bachelor’s Degree in a Business, Management, or related field. 

• Experience: A minimum of 7+ years of relevant office management or administrative experience. In lieu of a degree, 10+ years of directly applicable experience is required. 

• Core Skills - Demonstrated interpersonal, organizational, and problem-solving skills. 

• Strong written and oral communication skills with the ability to synthesize information and prepare clear, concise materials. 

• High level of attention to detail and the ability to prioritize a dynamic workload with competing deadlines. 

• Experience interacting professionally with staff at all levels, including senior leaders and external partners. 

• Proven ability to work independently on assigned tasks and as part of a collaborative team. 

• Ability to analyze information and make recommendations to address the functional needs of the organization. 

• Technical Skills - Extensive knowledge and demonstrated skill with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

• Experience using and administering SharePoint sites. 

• Demonstrated knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing administrative tasks.

• Must have a current/active TS/SCI clearance of higher.

What Desired Skills You'll Bring:

• Proficiency with government systems is highly desired, including the Customer Central Electronic Routing and Tasking System (N-CERTS), and the Management and Execution Tracker (MET).  

  Experience using Defense Travel System (DTS). 

  Working knowledge of the Defense Civilian Intelligence Personnel System (DCIPS) and PeopleSoft. 

Security Clearance Requirement:

An active Top Secret SCI security clearance is required for this position.​

This position is part of our Federal Solutions team.

The Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation's most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what’s next to deliver the solutions our customers need now.

Salary Range: $103,500.00 - $181,100.00

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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