Provides front-office, administrative, visitor-program, and event support for an NGA facility. Coordinates distinguished visitor tours, agendas, briefings, communications, taskers, reports, spreadsheets, SharePoint updates, equipment and facility issues, and infrastructure processes. Collaborates with government and contractor stakeholders, briefs senior leadership, maintains procedures and records, and supports strategic communications and special projects.
Office Manager / Staff Officer Level 4
TULK is a leading boutique consulting firm providing technology and management consulting services to the US Federal Government. Our expert team assists Defense and National Security clients in acquiring, designing, managing, and developing advanced technology systems and business practices to advance their missions. We offer tailored benefits, including medical, dental, and vision insurance, long and short-term disability, flexible work schedules, cash bonuses, access to technology, tuition reimbursement, 401k, and more.
We are looking for applicants with a broad range of skills and interests to join our team. At TULK, we carefully match our employees with assignments that best fit their unique skill sets and career goals. If you're interested in the position below, we encourage you to apply and take the next step in your career with TULK.
About the Work
The Source Operations front office- Colorado (SXC) provides direct support to the entire NGADenver (NGA-D) government and contractor workforce at the Aerospace Data Facility-Colorado (ADFC) on Buckley Space Force Base (BSFB).
Support the Government through strategic communications, collaborative engagement and secretariat responsibilities. Actively engage with the community members and partners as directed by the Government. Support preparation of read-ahead material. Develop, prepare and edit minutes, reports, communications products, presentations, talking points and other communications products, as required, which integrate a common functional management message.Your Duties
- Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.
- Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly.
- Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to “shadow” certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD.
- collaboratively with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as any visitor tools such as the DV Management Tool.
- Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, which will include coordinating briefs, agendas, tours, conference rooms, and briefing leadership of upcoming visits on a regular basis. It may also include photographic/video opportunities for the DV and their supporting party while on tour
- Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions.
- Perform tracking and management of internal and external taskers.
- Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to NGA/S guidance and policy.
- Submit/track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent Infrastructure management policies and procedures.
- Work with relevant stakeholders to develop project Concept Plans/Design Documents.
Required Skills and Experience
- Top Secret SCI (TS/SCI) Security Clearance
- US Citizenship
- Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files.
- Demonstrated experience with creating and maintaining databases, summary data, and spreadsheets.
- Demonstrated experience collaborating with multiple organizations to address office level requirements.
- Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.
- Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data.
- Demonstrated experience briefing Senior leadership on priority issues.
- Demonstrated experience managing physical space.
- Demonstrated experience adhering to space planning and infrastructure management policies and procedures.
- Demonstrated experience in Agency level takers systems.
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