Office Management/Staff Officer Support - Job ID: TO1

In addition to the position description and requirements below:

· This position is contingent on funding. We hope to have the position on contract by end of summer.

· The individual needs to be able to succeed in a fast-paced environment where they will be required to do a lot of multi-tasking. This person will be responsible for learning the duties of multiple people in the office to be able to step in when individuals are out or extra assistance is needed.

· We have one person on the contract working in Denver now, so they will have support.

Duties include:

· Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.

· Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly.

· Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to “shadow” certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD.

· Collaboratively with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as any visitor tools such as the DV Management Tool.

· Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, which will include coordinating briefs, agendas, tours, conference rooms, and briefing leadership of upcoming visits on a regular basis. It may also include photographic/video opportunities for the DV and their supporting party while on tour.

· Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions.

· Perform tracking and management of internal and external taskers.

· Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to NGA/S guidance and policy.

· Submit/track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent Infrastructure management policies and procedures.

· Work with relevant stakeholders to develop project Concept Plans/Design Documents.

Required Skills and Experience:

· Bachelor’s degree and 10 years of relevant experience

· Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files.

· Demonstrated experience with creating and maintaining databases, summary data, and spreadsheets.

· Demonstrated experience collaborating with multiple organizations to address office level requirements.

· Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.

· Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data.

· Demonstrated experience briefing Senior leadership on priority issues.

· Demonstrated experience managing physical space.

· Demonstrated experience adhering to space planning and infrastructure management policies and procedures.

· Demonstrated experience in Agency level takers systems.