Manage day-to-day office operations, budgets, vendors, onboarding, events, and front desk coverage. Supervise local administrative staff, coordinate meetings, support IT/ERP (Vantagepoint/Deltek), and maintain a professional, safe office environment.
Description
The Office Administrator provides oversight of day-to-day administrative operations to ensure the office functions in a healthy, productive, and professional manner. This role delivers a broad range of administrative services and partners closely with multiple leaders.
Duties and Responsibilities:
- Oversee day-to-day administrative operations to ensure effective office functionality
- Prepare, monitor, and manage office variable expense budgets (e.g., office supplies, employee relations)
- Maintain high standards of office organization and ensure communal spaces are clean, orderly, and well-maintained
- Implement best practices that promote a professional, welcoming, and efficient office environment
- Manage local giving-back budget and coordinate related activities
- Support and model Westwood's core values and contribute to a positive office culture
- Coordinate and present at monthly local town hall meetings
- Manage activities, performance, and training of the local Administrative Assistant, if applicable
- Ensure front desk coverage during business hours
- Partner with divisions and shared services to deliver a seamless onboarding experience for new hires and promotions
- Solicit, select, and manage office vendors and suppliers in alignment with direction from the Administrative Manager
- Collaborate with local leadership to coordinate internal meetings and client meetings
- Plan and coordinate office events and employee engagement activities
- Serve as a subject matter resource for staff on the Vantagepoint/Deltek ERP system
- Coordinate with IT to facilitate local service and support needs
- Run office errands as needed
- Perform daily upkeep of all office areas, ensuring areas are clean and orderly, including routine care of kitchen & breakroom facilities
- Ensure office representation within Westwood's Safety Group
- Monitor office space utilization and seating needs in partnership with division leadership
- Perform other duties as assigned by the Administrative Manager or the Regional Administrative Manager
Requirements
Required Experience & Skills- Strong written and verbal communication skills
- Demonstrated ability to exercise sound judgment and resolve issues independently
- Ability to multitask, work under pressure, and meet deadlines
- Excellent organizational skills with the ability to proactively manage multiple priorities with minimal supervision
- Proven discretion in handling confidential and sensitive information
- Adaptability to changing work environments and priorities
- Proficiency with Microsoft Office Suite
Westwood Professional Services Englewood, Colorado, USA Office
10333 East Dry Creek Road Suite 240, Englewood, United States, 80112
Westwood Professional Services Westminster, Colorado, USA Office
10170 Church Ranch Way Suite 100, Westminster, United States, 80021
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