Office Administrator

Position Summary

The Office Administrator serves as the operational hub of the dealership, providing administrative support across multiple departments while delivering exceptional customer service. This role is responsible for maintaining accurate records, supporting accounting and office functions, coordinating communications, and ensuring efficient day-to-day operations.

Key Responsibilities

• Provide administrative support across multiple dealership locations and business departments, ensuring efficient daily operations and consistent execution of administrative processes.
• Partner with leaders across Sales, Service, Parts, Accounting, HR, Marketing, and Executive teamsto coordinate projects, manage documentation, and support operational initiatives.
• Prepare, process, and maintain business records, reports, contracts, and other dealership documentation, ensuring accuracy, confidentiality, and compliance with company standards.
• Support accounting and office operations, including receipting, deposits, reconciliations, reporting, vendor coordination, and general administrative functions.
• Deliver exceptional internal and external customer service by responding to inquiries, resolving administrative needs, and contributing to a collaborative, team-focused environment.

Qualifications

• High school diploma or equivalent required; associate degree or related education preferred.
• 1+ years of administrative, office, accounting, or customer service experience preferred.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiencywith Microsoft Office, including Outlook, Excel, Word, and Teams.
• Ability to prioritize multiple tasks in a fast-paced environment while meeting deadlines.
• Professional demeanor with strong customer service and interpersonal skills.
• Ability tomaintainconfidentiality and handle sensitive information appropriately.

What We Offer: 

• Competitive 401k / 401k matching
• Medical / Dental / Vision Insurance
• Employee Assistance Program(EAP) - free, confidential counseling
• PTO Accrual
• Health Savings Account
• Flexible Spending Account
• Voluntary Life and AD&D
• Employee DiscountedPricing on Parts, Vehicles,and Service

What Makes Us Different?

As a family owned and operated company for over 65 years, McDonald Automotive is proud to serve Colorado with a legacy built on respect, integrity, growth, hard work, and trust. With three generations actively involved in the day-to-day operations, we prioritize relationships over transactions—with our customers, our community, and our employees.

Our motto, Doing Right Comes Naturally, reflects our commitment to doing business the right way. That commitment has earned us recognition as one of the top 20 dealerships in the U.S., not just by meeting manufacturer standards but by holding ourselves to even higher ones. We aim to deliver the best car buying, servicing, and ownership experience in the industry.

At McDonald, we believe that exceptional experiences start with exceptional people. Many of our team members have spent decades with us, growing their careers and eventually retiring as part of the McDonald legacy. We're proud to attract driven, motivated individuals who are passionate about their work and dedicated to building lasting relationships. It’s not just about the work we do—it’s about the family we build along the way.

Disclaimer:

This position will remain open for at least three days and will close upon candidate selection.

If you are an individual with a disability and need a reasonable accommodation to assist with your application for employment or the recruiting process, please contact us by sending an email to [email protected].