Manager - ETF

SUMMARY

The ETF Manager, Fund Accounting, is primarily responsible for the oversight of various fund valuation processes for the calculation of the net asset valuations (NAV’s) as well as basket processing of an assigned set of exchange traded funds.

KEY ACCOUNTABILITIES

• Performs Fund NAV and trial balance reviews of work prepared by Fund Accountants.
• Ensures accuracy of fund valuations and fund accounting activity to minimize contingent liability to the Company.
• Completes peer review on more complex funds' NAV calculations.
• Ensures completeness and timeliness of reporting to clients and to NASDAQ.
• Reviews reconciliations of fund records to custodian, transfer agent, and portfolio groups, daily.
• Reviews monthly reconciliations and prepares periodic auditor requests.
• Ensures all reconciliation logs are current and assists in resolving older issues.
• Applies accounting and finance principles to asset types including, but not limited to, stocks, bonds, options, and futures.
• Processes swap transactions and currency contracts.
• Process any Basket updates from clients and load to ETF System
• Review Baskets and next day holdings in ETF system for any corporate actions, orders, advisor trades
• Work with Custodian/Authorized Participant/Client for any ETF order settlement issues

SPECIAL PROJECTS

• Coordinates fund coverage when associates are out of the office.
• Manages client requests and ensures the needs of clients are met.
• Provides support to independent audits by performing research, pulling documentation, answering fund questions, etc.
• Reviews compliance with various regulatory restrictions and recommends changes to accounting procedures.
• Ensures departments resources are adequate for complete and timely reporting to clients and NASDAQ and in accordance with existing quality and quantity standards, policies, and procedures.
• Reviews operational controls for adequacy, compliance, and integrity of data; updates, documents, and communicates procedures of department to necessary associates.
• Reviews N-PORT files and performs financial and board reporting.
• Prepares expense authorizations and budgets.

FUND REVIEWS

• Reviews the cash forecasts prepared by Fund Accountant I’s and II’s for distribution.
• Ensures all fund transactions are properly posted to the accounting system by the Fund Accountants.
• Performs monthly review procedures as directed.

PERSONNEL MANAGEMENT

• Manages associates within department including, but not limited to, hiring, training, and developing associates, delegating work assignments, writing, and conducting performance appraisals, salary recommendations, coaching and counseling, and administering corrective actions.
• Conducts one-on-one and team meetings with associates on a regular basis to discuss new procedures, problems, and issues.
• Establishes team and individual goals for department.
• Fosters performance of associates and the processes used by them; holds the associates accountable for their work.

WORKING RELATIONSHIPS

• Mentors co-workers through instruction, coaching, providing real-time on-the-job experiences, modeling effective practices, and advising on methods used.
• Communicates as needed with Financial Administration, Transfer Agency, and funds’ custodian regarding fund accounting-related activities.
• Contact as needed with external business partners regarding general information, audits, inquiries, or reporting requirements.
• Collaborates with Fund Accounting, Transfer Agency, and Middle Office departments, as needed.

May perform other duties as required and assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in accounting, finance, business, or related field, or equivalent.
• 5-7 years of relevant experience.
• 1-2 years of management or leadership experience.
• Equivalent education and experience will be considered.

KNOWLEDGE

• FIS InvestOne.
• Spectra and OLE.
• Accounting and finance principles.
• Stocks, bonds, options, and futures.
• Financial industry terminology.
• Microsoft Office Suite.
• Adobe Acrobat.

SKILLS AND ABILITIES

• Identifies ways to make the team more efficient; recommends fund allocations, process changes, etc.
• Communicates ideas and contributes to the development of department.
• Aligns associates with company values and goals.
• Plans and delegates the work of others.
• Motivates and inspires others.
• Assesses the performance of self and associates to make improvements or take corrective action.
• Plans and develops systems and procedures to improve operating quality and efficiency of department in accordance with company policies and procedures.
• Troubleshoots issues utilizing creative and critical thinking skills.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
• Demonstrates personal integrity, responsibility, and accountability.
• Effectively uses resources such as time and information in conjunction with associates.
• Participates in solving problems and making decisions.
• Presents and expresses ideas and information, written and oral, clearly, and concisely.
• Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
• Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
• Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
• Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

PHYSICAL AND OTHER REQUIREMENTS 

• At times, as business needs arise, associates are required and agree to work beyond their normal workday or work week to fulfill the accountabilities required for their job.
• The physical requirements described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.
  • The associate is regularly required to sit and stand.
  • The associate must occasionally lift and/or move up to 10lbs.
  • Specific vision abilities are required within this position.
• Occasional travel (approximately 10% or less) may be required in this position.
• Reasonable accommodation may be made to enable associates to perform the essential functions.

Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant’s or employee’s race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.