Manage food and beverage planning and onsite execution for large-scale corporate customer and internal events. Responsibilities include menu development, attendee headcount forecasting, venue coordination, service-level management, budget tracking, cost-per-head analysis, spreadsheet and planning-document maintenance, final billing reconciliation, and supporting additional event workstreams. The role requires cross-functional collaboration, strong organization, attention to detail, and travel of 20–25%.
Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $3B in revenue in our last fiscal year with extensive growth potential ahead.
At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.
As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.
Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.
This is a key contributor role with Veeva’s North America marketing team. The role is primarily responsible for food and beverage (F&B) planning and management for large-scale internal and customer events within the U.S.
The successful candidate must be able to focus on the pre-planning and execution side of food and beverage for events, be an operational contributor for all day-to-day processes, manage and reconcile F&B budgets, support execution of tactics, activities, and other details.
Secondary responsibilities will include supporting and/or managing other event planning workstreams as defined by manager.
Must be a team player working collaboratively with marketing and cross-functional teams.
What You’ll Do
- Planning and onsite executions of food and beverage management for our two US customer Summits, and internal Field Kickoff (2,500 - 3,500 attendees depending the event)
- Develops F&B menus for Veeva programs including any ancillary meetings associated with the core program
- Review attendee projections/estimates and works with Veeva marketing ops team on headcount estimates
- Responsible for finalizing F&B counts for each program element
- Submits menus and headcount to venue and works closely with the venue on any special requests
- Manages venue to Veeva expected service levels defined in our events best practices documentation
- Manages and maintains Veeva F&B planning spreadsheets and planning docs
- Ensures flawless execution, quality of service, and timely delivery of all necessary components and materials for each event
- Short- and long-range planning and proactive management and prioritization of timelines and priorities
- Developing YoY cost per head analysis against each program component that you manage and each line of business/service offering so that we can make informed decisions on size/location of events
- Reconciles and closes out final billings with venues
- Secondary: Support and/or manage other program workstreams as directed
Requirements
- 5+ years experience in corporate events managing major workstreams
- 3+ years experience in corporate events managing food and beverage
- 1+ year experience working on large scale events in a convention center
- Thrives in a fast-paced, high-pressure environment
- Proven excellence participating in cross-team program management
- Highly organized with superior attention to detail
- Exceptional written and oral communication skills
- Proven ability to build relationships with other teams and across all levels
- Self-starter, proactive, and critical thinker
- Ability to travel 20-25%
Nice to Have
- Experience in enterprise software or SaaS
Interviewing with Veeva
- Follow the application process and submit your resume.
- Within 3 days, you will receive a link to a personality assessment administered by a third party.
- Once you complete the assessment, our team will review your full application package and follow up via email with our decision.
- If moving to the interview stage, the process is as follows:
- A conversation with the hiring manager
- A practical case exercise
- A final conversation with our group's Senior Leader.
- Once all interviews are complete, the manager will be in touch with a final decision.
We value your time and believe in a transparent hiring process. Here is the process you can expect.
Perks & Benefits
- Medical, dental, vision, and basic life insurance
- Flexible PTO and company paid holidays
- Retirement programs
- 1% charitable giving program
Compensation
- Base pay: $70,000 - $100,000
- The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.
#LI-RemoteUS#LI-MidSenior
Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.
Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at [email protected].
Similar Jobs
Big Data • Cloud • Security • Software • Cybersecurity
Own ExtraHop’s global B2B events program across North America, EMEA, and APAC. Plan flagship and vertical events, align activities with sales and ABM targets, manage budgets and vendors, coordinate executives and partners, and measure meetings, engagement, pipeline, ROI, and account impact. Maintain event data in Salesforce and Eloqua while driving follow-up and continuous program optimization.
Top Skills:
EloquaSalesforce
Legal Tech
Owns end-to-end planning and execution of Steno’s internal corporate meetings and events, including sourcing, venue and hotel contract negotiations, budgeting, forecasting, invoicing, supplier management, and onsite delivery. The role manages multiple concurrent programs, builds preferred vendor networks, coordinates stakeholders, and advises senior leaders on scope and risk. It reports to Field Marketing and supports the broader events portfolio when needed.
Machine Learning • Payments • Security • Software • Financial Services
Leads strategy, roadmap, prioritization, development, and financial performance for business technology products supporting Vendor Finance. Coordinates technology, business, risk, compliance, and vendor stakeholders; manages product initiatives, timelines, budgets, customer experience, and regulatory requirements. Evaluates product opportunities, drives innovation using emerging technologies including AI, and leads product development teams, including staffing, performance management, and talent development.
Top Skills:
Agile MethodologyArtificial IntelligenceSoftware Development Life Cycle
What you need to know about the Colorado Tech Scene
With a business-friendly climate and research universities like CU Boulder and Colorado State, Colorado has made a name for itself as a startup ecosystem. The state boasts a skilled workforce and high quality of life thanks to its affordable housing, vibrant cultural scene and unparalleled opportunities for outdoor recreation. Colorado is also home to the National Renewable Energy Laboratory, helping cement its status as a hub for renewable energy innovation.
Key Facts About Colorado Tech
- Number of Tech Workers: 260,000; 8.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lockheed Martin, Century Link, Comcast, BAE Systems, Level 3
- Key Industries: Software, artificial intelligence, aerospace, e-commerce, fintech, healthtech
- Funding Landscape: $4.9 billion in VC funding in 2024 (Pitchbook)
- Notable Investors: Access Venture Partners, Ridgeline Ventures, Techstars, Blackhorn Ventures
- Research Centers and Universities: Colorado School of Mines, University of Colorado Boulder, University of Denver, Colorado State University, Mesa Laboratory, Space Science Institute, National Center for Atmospheric Research, National Renewable Energy Laboratory, Gottlieb Institute
