Enters, verifies, updates, and organizes information across databases, spreadsheets, and internal systems. The role identifies discrepancies, flags incomplete records, runs basic reports, maintains confidentiality, and documents recurring issues. Success is measured by accuracy, productivity, and turnaround time. Candidates need strong attention to detail, accurate typing, spreadsheet proficiency, basic computer skills, and the ability to perform repetitive work consistently.
The Information/Data Entry Clerk ensures the organization’s information is accurate, complete, and current. Clean data supports every other team, so this role rewards precision, focus, and consistency.
Key responsibilities
- Enter information from source documents, forms, and digital files into databases, spreadsheets, and internal systems
- Verify entered data against source materials and correct errors or inconsistencies
- Update and maintain existing records as information changes
- Flag missing, unclear, or conflicting information to the appropriate team member
- Organize and label digital files so that records can be retrieved quickly
- Meet daily and weekly accuracy and productivity targets
- Run basic reports and exports on request
- Maintain confidentiality and follow data-handling and security procedures
- Document recurring issues and suggest process improvements
Required qualifications
- Typing speed of 45+ WPM with high accuracy
- Strong attention to detail and the ability to spot discrepancies
- Working knowledge of Excel or Google Sheets
- Ability to stay focused on repetitive tasks for extended periods
- Basic computer literacy and comfort learning new software
Preferred qualifications
- Prior data entry or records experience
- Familiarity with CRM or database systems
- Experience with 10-key entry
Work environment and requirements
- Reliable computer and high-speed internet
- A quiet workspace that supports sustained concentration
- Willingness to follow established procedures precisely
Success measures
Data accuracy rate, volume processed against targets, and turnaround time on assigned batches.
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