Human Resources Coordinator

VIVO Infusion – Human Resources Coordinator

Hybrid - Lakewood, CO

Vivo Infusion is seeking a highly organized, service-oriented, and proactive Human Resources Coordinator to support recruiting, onboarding, HR operations, and employee experience initiatives.

This role serves as a key point of contact for candidates, new hires, employees, and business partners throughout the employee lifecycle. The Human Resources Coordinator will play an important role in ensuring a positive candidate and employee experience while supporting critical HR processes and maintaining operational excellence across the organization.

The ideal candidate is detail-oriented, organized, collaborative, and comfortable managing multiple priorities in a fast-paced environment. This individual takes ownership of responsibilities, proactively solves problems, communicates effectively, and enjoys working with people while maintaining a high degree of professionalism, discretion, and confidentiality. A demonstrated ability to achieve goals, meet deadlines, monitor outcomes, and continuously improve processes is essential. The ability to anticipate business needs, identify opportunities for improvement, and develop effective solutions is highly desirable.

This is a hybrid position expected to report onsite at the Lakewood, CO office 3 days a week.

Compensation:

• $58,000 - $65,000 per year
• Bonus Plan Target: 5% Annually (Based on performance)
• Private Equity for the Greater Good - Company-wide Employee Ownership Program

Benefits:

• Medical, Dental, Vision
  • HSA w/ Employer Contribution
  • Touchcare - Insurance Concierge Service
• 401K with Match up to 4%
• PTO: Accrual 3+ weeks
  • PTO Rollover and PTO Donation Program.
• Wellness Reimbursement Program - $360 Annually
• Employee Referral Bonus - Uncapped Bonus Potential
• Tuition Assistance Program & Professional Association Reimbursement
• Employee Assistance Program (Employer-provided)
• Short & long-term disability (Employer-provided)
• Life Insurance (Employer-provided)

Employment Type, Schedule, FLSA Status:

• Full-Time
  • Monday - Friday 8:00 am - 5:00 pm
  • Hybrid | 3 days onsite at Lakewood, CO office
• Exempt

Reports to: Talent Acquisition Manager

Location: 1726 Cole Blvd. Ste. 250 Lakewood, CO 80401

Primary duties and responsibilities:

Talent Acquisition Support

• Works closely with the Talent Acquisition Team to manage the Applicant Tracking System (ATS), ClearCompany.
• Coordinates job posting activities and handles ongoing requests related to postings from Hiring Leaders.
• Ensures job descriptions and job postings remain current, accurate, and aligned with business needs.
• Maintain recruiting workflows and candidate records within the ATS.
• Assist the HR team in meeting recruiting and hiring performance goals.

Onboarding & Employee Experience

• Coordinate all pre-employment activities, including:
  • Offer Letter generation and communication
  • Background checks
  • Drug screenings
  • I-9 and E-Verify
  • New hire paperwork
  • Name badge creation
  • Employee file creation
• Coordinate post-hire onboarding activities within the Human Resources Information System (HRIS), Paylocity.
• Facilitate and host new hire orientation and onboarding sessions.
• Coordinate benefits enrollment and onboarding-related communications.
• Administer and monitor new hire 30-day and 60-day manager new hire check-in surveys.
• Serve as a positive ambassador of Vivo Infusion's culture and values throughout the candidate and onboarding experience.

Offboarding & Employee Transitions

• Coordinate and support employee offboarding and transition activities, including:
• Conduct and document exit interviews.
• Prepare turnover reporting and support retention-related analysis.
• Process employee status changes and termination activities within Paylocity.
• Partner with internal stakeholders to ensure timely completion of separation activities.

HR Operations & Compliance

• Maintain accurate and compliant employee records, HR documentation, and personnel files.
• Ensure proper employee lifecycle documentation filing and record retention practices.
• Monitor assigned workflows and activities to ensure deadlines and established performance goals are met.
• Manage HR system workflows and employee data updates.
• Assist employees with HR-related questions and direct inquiries appropriately.
• Support compliance with federal, state, and company policies.

HR Programs & Projects

• Support annual Open Enrollment activities.
• Assist with employee engagement and culture initiatives.
• Help coordinate the performance review process.
• Support employee referral program administration.
• Participate in HR and cross-functional projects as assigned.
• Assist with payroll-related activities as needed and serve as backup support to the Payroll team.

Qualifications:

Education:

• Bachelor's degree in Human Resources, Business Administration, Communications, or a related field preferred; equivalent combinations of education and experience will be considered.
• Professional certifications such as aPHR, PHR, SHRM-CP, or SHRM-SCP are a plus.

Experience:

• 1-3 years of Human Resources, Talent Acquisition, Recruiting Coordination, or related experience preferred.
• Experience working within an Applicant Tracking System (ATS) and Human Resource Information System (HRIS) required.
• Experience coordinating recruiting, onboarding, employee lifecycle activities, or related HR processes.
• Experience reviewing and navigating background screening reports and pre-employment screening processes preferred.
• Experience creating and managing forms and documents using Adobe Acrobat, DocuSign or similar tools preferred.
• Experience supporting benefits administration, employee engagement initiatives, performance review processes, or payroll activities is a plus.
• Healthcare industry experience preferred but not required.

Skills:

• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent attention to detail and commitment to accuracy.
• Strong written, verbal, and interpersonal communication skills.
• Ability to maintain discretion and confidentiality when handling sensitive employee and candidate information.
• Demonstrated ability to collaborate effectively across teams and build positive working relationships.
• Ability to run reports, interpret data, identify trends, and make recommendations.
• Strong problem-solving skills with the ability to proactively identify issues and implement effective solutions.
• Passion for employee experience, culture, engagement, and continuous improvement.
• Comfortable working in a fast-paced, growth-oriented environment with a willingness to roll up your sleeves and support the needs of the business.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and ability needed. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Who We Are:

The Vivo Infusion team is focused on providing patients with the highest quality of care in a comfortable, safe, and convenient setting! Vivo is a national company with locations in 15 states, providing opportunities for growth and advancement as well as competitive benefits that support what matters most to you.

Our highly trained medical professionals are dedicated to delivering a safe, comfortable, and affordable solution for our patients. We offer an array of advanced therapeutics and provide personalized care for every patient.

We are passionate about providing high-quality patient care, relationships with our referring Providers, and nurturing our company culture!

Vivo Infusion has received The Gold Seal of Approval® from The Joint Commission.

The Joint Commission Gold Seal of Approval is a nationally recognized distinction voluntarily earned by a select set of healthcare providers.

An organization that achieves The Gold Seal of Approval® shows its commitment to holding itself accountable to a high bar for quality and safety for those they serve.

Learn more about Vivo, by visiting our website: https://www.vivoinfusion.com/

Work environment and physical demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. The noise level in the work environment is usually low to moderate.

The employee is frequently required to sit and infrequently required to stand, lift and/or move up to 25 pounds. While performing the duties of this job, the employee is required to sit, stand, walk and talk, and hear. Requires excellent visual dexterity and manual dexterity. This role requires infrequent travel, local and domestic, less than 5% of the time. Travel is primarily by auto and plane

RECRUITMENT PRIVACY STATEMENT | Notice to All Applicants:

Vivo Infusion posts all open positions on the Careers page of the company website: https://vivoinfusion.com/careers/

Applicants will never be asked to provide personal identification information (e.g., SSN, Driver’s License, Passport) or financial information (e.g., Banking Information) during the application and Interviewing process.

We may request:

• Contact details such as name, address, email address, and phone number.
• Employment history including previous employers and job titles/positions.
• Background information including academic/professional qualifications, job qualifications, education, certifications or licenses, details included in your CV/resume, transcripts, and employment references.
• Nominated references including their name, contact details, employer, and job role.
• Proof of your eligibility to work in the US.
• Desired salary.

If you have any questions or concerns about this Recruitment Privacy Statement or how we handle your personal data, please contact us at 855.478.1528 or emailing [email protected].