Human Resources Assistant

We are seeking a highly organized, detail-oriented, and dependable Human Resources Assistant to provide administrative and operational support to the Human Resources department. The HR Assistant will assist with employee records, recruitment, onboarding, benefits administration, payroll coordination, employee communications, and general HR activities.

The ideal candidate is professional, approachable, organized, and capable of handling confidential employee information with discretion and accuracy.

Key Responsibilities

• Provide administrative support to the Human Resources department.
• Maintain accurate and confidential employee personnel records and HR databases.
• Assist with recruiting activities, including posting job openings, reviewing applications, scheduling interviews, and communicating with candidates.
• Coordinate new-hire onboarding and assist with completion of required employment paperwork.
• Prepare employee files, forms, letters, reports, and other HR documentation.
• Assist with employee orientation and onboarding activities.
• Respond to routine employee questions regarding HR policies, procedures, benefits, and company programs.
• Assist with benefits enrollment, changes, and related employee documentation.
• Coordinate with payroll to ensure employee information, time records, and status changes are accurate.
• Track employee attendance, time-off requests, and other personnel information as assigned.
• Maintain HR calendars, schedules, and important deadlines.
• Assist with performance review and employee development processes.
• Prepare HR reports, spreadsheets, presentations, and correspondence.
• Assist with employment verification and other authorized personnel requests.
• Maintain compliance with company HR policies and applicable employment requirements.
• Assist with employee communications, meetings, training sessions, and company events.
• Maintain accurate records of training, certifications, and required documentation.
• Ensure confidential employee information is securely maintained.
• Assist HR management with special projects and departmental initiatives.
• Perform other HR and administrative duties as assigned.

Required Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Previous administrative, HR, recruiting, office, or customer service experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proficiency with computers and standard office software.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional and approachable communication style.
• Ability to work independently and collaboratively.

Preferred Qualifications

• 1–3 years of HR or administrative experience.
• Experience with HRIS, applicant tracking systems, payroll systems, or employee databases.
• Familiarity with employment documentation and onboarding procedures.
• Experience with Microsoft Office or Google Workspace.
• Basic knowledge of HR policies and employment practices.
• Experience working with confidential personnel information.

Core Skills

• Human resources administration
• Recruitment support
• Employee onboarding
• Recordkeeping
• Data entry
• HRIS systems
• Confidentiality
• Communication
• Organization
• Attention to detail
• Time management
• Problem-solving
• Customer service
• Microsoft Office / Google Workspace
• Teamwork

Performance Expectations

Performance may be evaluated based on:

• Accuracy and completeness of employee records
• Timeliness of HR administrative tasks
• Quality of recruitment and onboarding support
• Responsiveness to employee and management requests
• Confidentiality and proper handling of sensitive information
• Compliance with HR procedures
• Organization and attention to detail
• Communication and professionalism
• Reliability and attendance

Work Environment

The Human Resources Assistant typically works in an office or corporate environment and regularly uses computers, telephones, HR software, and other office equipment. Depending on the organization, the position may be fully in-office, hybrid, or remote.

The role involves frequent interaction with employees, managers, applicants, vendors, and other HR professionals.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to communicate effectively by phone, email, and in person.
• Ability to use standard office equipment.
• Ability to handle and organize personnel documents.
• Reasonable accommodations will be provided where required by applicable law.

Compensation & Benefits

Pay: $[XX–XX] per hour / $[XX,XXX–XX,XXX] annually

Benefits may include:

• Health, dental, and vision insurance
• Paid time off
• Paid holidays
• Retirement plan / 401(k)
• Employee assistance programs
• Employee discounts
• Professional development and training
• Flexible, remote, or hybrid work options where applicable