Grants Coordinator

Who is Porch Light Health

Porch Light Health is a local leader in outpatient treatment of Opioid Use Disorders and other addictive disorders. We foster a family environment where patients are treated with compassion and honesty. We believe that addiction is a chronic relapsing brain disease. Our staff is passionate about helping other people. We offer Medication Assisted Treatment and behavioral health services. We believe there is life beyond addiction and strive to help our patients discover their purpose and community in a healthy environment.

Position Summary

The Grants Coordinator supports grant compliance, process consistency, and day-to-day project coordination across the grants team, working closely with the Grants Project Manager. This role manages the documentation that keeps grants audit-ready, including coding, staff allocations, and time and effort records, and helps develop and maintain the standard operating procedures the team relies on. It is well suited to an organized, process-minded professional who enjoys keeping complex work on track.

Key Responsibilities

Grant coding and compliance documentation

Support grant coding to ensure expenses are applied accurately to the correct funding lines and by monthly deadlines, using programmatic input from the Grants Project Manager on how costs align to grant programs, with fiscal oversight from the Director of Grants.

Assemble and maintain documentation that supports fiscal monitoring, audits, and grant close-out.

Enter and maintain related data in Salesforce each month, including data needed to meet funder reporting requirements.

Support source documentation that links grant requirements to supporting records.

Staff allocations and time and effort

Manage resource allocations and time and effort documentation.

Follow up with staff and supervisors to collect and verify required certifications and records.

Flag discrepancies or gaps for review.

Standard operating procedures

Support the development, training, and adherence to SOPs for grants administration processes, in coordination with the Grants Project Manager

Help train team members on procedures, follow up with staff to reinforce adherence, and identify opportunities to improve consistency.

Research and project support

Conduct supporting research as needed for active grants and team projects.

Support the Grants Project Manager by tracking tasks, deadlines, and deliverables for grant-related projects.

Provide status updates to the Grants Project Manager and Senior Director.

Support the build-out of project management and task tracking in Salesforce by entering and maintaining task and project data.

Regional support and coverage

Support funding research for under-resourced regions, including New Mexico.

Provide in-person support at remote program sites and relay information back to the team.

Serve as backup for other grants team members during absences and high-priority periods.

Qualifications

Required

• Bachelor's degree in human services, public administration, nonprofit management, or a related field, or equivalent experience.
• 3-5 years of experience in grants administration, project management, compliance, or a related field.
  
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines.
• Proficiency with Google Suite & Microsoft Office, especially Sheets/Excel and Docs/Word.
• Valid Driver’s license.

Preferred

• Experience with time and effort reporting or staff allocation documentation.
• Experience writing or maintaining SOPs.
• Experience in human services, behavioral health or substance use treatment preferred.
• Experience with Salesforce or project management tools.
• Familiarity with federal / state / foundation grant compliance requirements.

Skills and Competencies

• Process and procedure development
• Accurate data entry and documentation
• Task tracking and project coordination
• Clear written and verbal communication
• Follow-through and reliability with cross-team requests

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Loan repayment program
  
• Paid time off and Sick Time 
• Vision insurance
• Life insurance

Work Schedule:

8:00am - 5:00pm M-F, Hybrid (25% of travel to clinical sites)

Anticipated Application Window - This role is anticipated to close within 30 days from the date of posting.  However, if the position has not been filled, PLH may keep the application period open longer.