Provide primary calendar management and travel coordination for the CEO and schedule support for the Executive Leadership Team. Coordinate meetings across time zones, manage conflicts, handle travel logistics and itineraries, prepare executive materials, support meeting logistics and onsite needs, and maintain confidentiality while enabling executive operations and board governance support.
The future of aerospace and defense starts here.
Ursa Major was founded to revolutionize how America and its allies access and apply high-performance propulsion, from hypersonics to solid rocket motors, satellite maneuvering and launch. We design and deliver propulsion and defense systems that solve the most urgent and critical national security demands.
Key Responsibilities
- Serve as the primary scheduler for the CEO while providing calendar management and scheduling support for the Executive Leadership Team.
- Coordinate internal and external meetings across multiple time zones, proactively managing calendar conflicts, executive availability, and scheduling requests to ensure efficient coordination and alignment with business needs.
- Serve as the primary coordinator for CEO travel planning and logistics, including itinerary development, travel bookings, calendar integration, and schedule adjustments, while providing travel support to the Executive Leadership Team as needed.
- Report directly to the Executive Operations Manager, supporting the execution of executive priorities while enabling the Executive Operations Manager to focus on strategic planning, corporate initiatives, executive operations, and Board governance.
- Work closely with the Office Coordinator to ensure executive meetings and events are fully supported, including conference room coordination, meeting logistics, catering, visitor support, and other on-site operational needs.
- Perform additional administrative and operational support activities in support of executive operations, including correspondence, document and presentation preparation, meeting materials, and other executive support functions as needed.
- Maintain confidentiality while exercising sound judgment, professionalism, and discretion in all scheduling activities.
Qualifications
- Bachelor’s degree or equivalent relevant work experience.
- 2+ years of executive administrative or scheduling experience, including experience supporting C-suite or senior executive leaders.
- Demonstrated proficiency managing complex calendars, coordinating meetings across multiple time zones, and resolving scheduling conflicts.
- Experience coordinating executive travel, including bookings, itineraries, ground transportation, and calendar integration.
- Strong written and verbal communication skills, with the ability to interact professionally with senior leaders and internal and external stakeholders.
- Strong organizational skills, attention to detail, and the ability to manage multiple responsibilities with minimal oversight.
- Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Colorado law requires us to tell you the base compensation range of this role, which is $60,000 - $74,000, determined by your education, experience, knowledge, skills, and abilities. What we can’t quantify for you are the exciting challenges, supportive team, and amazing culture we enjoy.
Classification: Full-time Exempt
Benefits Include: (Please note, Interns are not eligible for benefits)
- Unlimited PTO - Vacation, Sick, Personal, and Bereavement
- Paid Parental and Adoptive Leave
- Medical, Dental and Vision Insurance
- Tax Advantage Accounts (HSA/FSA)
- Employer Paid Short and Long Term Disability, Basic Life, AD&D
- Additional Benefit Options Including Voluntary Life and Emergency Medical Transport
- EAP Program
- Retirement Savings Plan - 401k with Company Match
- Equity Grants in the Company
How To Apply:
Interested candidates are encouraged to apply by filling out the application below and clicking "Submit Application". This position will be posted for a minimum of 3 days and will remain open until filled or adjusted based on the volume of applicants.
NOTE: Research suggests that women and BIPOC individuals may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role.
Must be a U.S. Person (this includes U.S. Citizens and Permanent Residents).
Eligibility to obtain and maintain a U.S. Security Clearance.
We’re an equal-opportunity employer. You will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
No outside recruiters, please.
Ursa Major Berthoud, Colorado, USA Office
Our one-of-a kind campus co-locates engineering, manufacturing, & testing operations, allowing for unmatched development time and the chance for employees, customers, and investors alike to experience rocket engine testing as a part of the normal work day.
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