Executive Assistant

Who We Are: 

With the collective efforts of our epic team members, we’re trailblazing a new path in the DME industry. Synapse Health was founded in 2016 with a goal to fix the fractured DME ecosystem and completely transform the industry. Built on decades of industry and leadership experience, we’ve launched tech-based solutions that eliminate age-old DME headaches, resulting in a seamless experience for all. We are proud to offer work that matters, on a mission that matters.  

Intrigued? Learn more at SynapseHealth.com and on Synapse Health’s LinkedIn. 

What We Need:  

The Executive Assistant will report directly to the President. This team member will be a proactive, highly organized, and solutions-driven Executive Assistant to provide high-level support to our President and Executive Leadership Team (ELT). This pivotal role will be the strategic right hand to multiple C-level executives, operating with discretion, precision, and speed in a fast-paced, ever-evolving environment. This team member is not just a calendar wizard — they are a master of prioritization, communication, and operational efficiency. The ideal candidate brings a proven track record of anticipating needs, managing complexity, and enabling leadership to operate at their highest level. 

What You Will Do: 

• Provide seamless, high-level administrative support to President and Executive Leadership Team (ELT), ensuring operational efficiency and executive focus. 
• Strategically manage complex, dynamic calendars for President and ELT – prioritizing competing demands, anticipating conflicts, and coordinating high-level internal and external engagements.  
• Coordinate all aspects of domestic travel for the President and ELT, including flight, hotel, meeting accommodations, dining, and ground transportation. 
• Plan and coordinate all elements of a variety of leadership offsite meetings and events, including group logistics coordination, hotel negotiations, ensuring meeting requirements are met, and contingency planning optimized to minimize disruptions.
• Serve as a trusted partner to the Chief of Staff to align priorities, streamline communication, and support the execution of strategic initiatives across the executive office.
• Prepare expense reports and assist with other documentation as needed for the President and ELT.
• Provide high-level administrative and strategic support to the President and ELT.
• Manage complex calendars, prioritize competing demands, and coordinate internal and external engagements. 
• Partner with the Chief of Staff to align priorities and support strategic initiatives.
• Prepare expense reports and assist with documentation for the President and ELT. 
• Lead special projects and initiatives with clear planning, communication, and execution.
• Plan and coordinate domestic travel, including logistics and accommodations. 
• Organize leadership offsites and events, handling logistics, vendor coordination, and contingency planning.
• Own and manage projects and special initiatives as assigned through proactive planning, thorough communication, and follow-through. 

What You Have:  

At Synapse Health we’ve intentionally built a culture of kindness, collaboration and creativity, and we consider those qualities to be table stakes for any new team member. Additional requirements include:

• Bachelor’s degree is required. 
• Proven experience as an Executive Assistant or in a similar administrative role, preferably in the healthcare and/or high-growth startup industry. 
• Excellent organizational and multitasking skills, with a keen eye for detail. 
• Strong communication and interpersonal abilities to effectively collaborate with teams and external partners. 
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office.
• Excellent written and verbal communication skills. 
• High level of discretion and confidentiality. 

What Sets You Apart: 

• 8+ years of experience providing complex calendar management.
• High degree of experience or interest in AI tools to maximize efficiency. 
• Self-starter with a proactive mindset and problem-solving abilities.
• Thrive working in a fast-paced, ever-changing environment with minimal supervision.
• Project management skills and the ability to manage multiple priorities with competing deadlines.
• Communication: Demonstrate knowledge to reply and receive information to and from others.
• Integrity: Demonstrates behaviors that are consistent with standards for professional and ethical conduct.
• Interpersonal: Demonstrates effective interactions with individuals.

What Sets Us Apart:  

• Professional growth opportunities with compelling career paths 
• Healthy work-life balance culture with paid time off (PTO) 
• Medical, dental and vision insurance for full-time team members 
• 401K savings plan with employer contribution match 

Synapse Health is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Synapse Health, Inc will never request personal or sensitive information during the recruitment process. Please see our Careers Page for more information to protect yourself from scammers and to learn more about our recruitment process.