Executive Assistant (Graduate Research School)

• UQ Graduate Research School
• Full-time (100%), continuing position.
• Full-time equivalent base salary will be in the range $85,451 - $94,983 + 17% super (HEW Level 5).
• Based at our conveniently located St Lucia campus

Join the Graduate Research School in a pivotal professional support role that helps keep its Executive Office connected, organised and moving forward. Working within a small, collaborative team and supporting the Dean, Deputy Dean and Director, you will provide proactive executive and administrative support while contributing to the smooth operation of the broader Graduate Research School.

Key responsibilities will include:

• Manage executive diaries, correspondence, meetings, engagements, communications and travel to support the smooth running of day-to-day schedules.
• Coordinate high quality administrative and secretarial support for relevant boards and committees, including ensuring senior leaders are appropriately briefed for meetings.
• Plan and coordinate projects, events and conferences, anticipating logistical requirements, priorities and potential conflicts.
• Build effective relationships across UQ and with external stakeholders, responding to enquiries, coordinating follow up actions and supporting financial administration and approvals.

You will bring a proactive, organised approach to executive support, with the confidence to manage competing priorities and build positive relationships across a diverse university environment. You will enjoy working both independently and collaboratively, using initiative and attention to detail to provide responsive, high-quality support to senior leaders and the broader Graduate Research School team.

• Degree/Diploma with at least two years’ subsequent relevant experience, or an equivalent combination of relevant experience and/or education and training.

• Excellent organisational and time management skills, with the ability to prioritise competing demands, meet deadlines and maintain a high level of accuracy.
• Strong interpersonal, written communication and stakeholder engagement skills, with the ability to work effectively with a diverse range of internal and external stakeholders.
• A proactive and service focused approach, with the ability to work independently, exercise initiative and contribute positively within a collaborative team environment.

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.

Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, oncampus childcare, affordable parking, and salary packaging.

For more information about this opportunity, please contact Danni at [email protected]. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.

When you apply, please ensure you upload a resume and cover letter summarising how your background aligns to the ‘About You’ section. Please note that applications received via email will not be accepted.

Pre-employment checks may include: verification of the right to work in Australia and criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [email protected] or calling +61 7 3365 2623.

Applications close Wednesday 25 November 2026 at 11.00pm AEST (R-68972). Please note that interviews have been tentatively scheduled for 4 December 2026.