Executive Assistant to the CEO

Who We Are

Evergreen Nephrology partners with nephrologists to transform kidney care through a value-based, person-centered, holistic, and comprehensive approach to kidney care. We believe patients living with kidney disease deserve the best care. We are committed to improving patient outcomes and improving quality of life by delaying disease progression, shifting care to the home, and accelerating kidney transplants.

We help nephrologists focus on the right patients at the right time across the full care spectrum. We do this by providing them with the best-in-class interdisciplinary clinical resources, analytical insight and tools, and services to patients. We listen to the needs of our patients, our employees, and our client partners, continually working to push beyond the status quo in which the care system manages patients today.

Who You Are

You are devoted, compassionate, and enjoy being on the front lines of healthcare, changing the lives of patients by supporting them and the team by focusing on customers. You’re excited about being part of a team that is building a healthcare delivery model that ensures the highest possible quality of life and best outcomes for those in our care. You believe people living with kidney disease deserve the best person-centered, holistic, comprehensive care and want to influence the healthcare system to drive towards that. You thrive in innovative and evolving environments with high rates of change.

Your Role

As an Executive Assistant supporting the CEO and other members of the Executive Leadership team with Evergreen Nephrology, you are responsible for supporting executives, managing the Nashville office and managing key internal communications.

The Executive Assistant to the CEO is a trusted partner and operational backbone for the CEO, ensuring priorities are executed efficiently, relationships are nurtured, and the organization’s leadership is supported in achieving its goals. This role goes beyond calendar management, it requires strong organizational skills, attention to detail, and the ability to anticipate needs in a fast-paced, high-growth environment. In addition to supporting the CEO, this role will also provide support to other executive leadership members as needed.

This will be a hybrid position with some time spent in the Nashville, TN office. Typically, the role will need to be in the Nashville office a portion of 2-3 days per week. When there are larger meetings which occur monthly, the role will need to be in the office for full days.

Role Responsibilities

This role's primary duties include the following:

Executive Support:

• Manage the CEO’s calendar including scheduling internal and external meetings and arranging travel (and other supported executives, which will commonly include up to two additional leaders).
• Organize materials for meetings including agendas and presentation materials.
• Manage confidential information with discretion and professionalism.
• Coordinate meetings and logistics for Board and investor meetings.

Office Management

• Manage relationship with property management to ensure a clean, safe environment for staff.
• Maintain office supplies and equipment.
• Support planning and coordination for company-wide meetings and events.
• Manage schedule with other members of the team to ensure mail and shipments are received and distributed in a timely manner.

Communications

• Support CEO’s communications with internal stakeholders as needed.
• Coordinate cross-functional initiatives.
• Represent the CEO and company in a professional manner, consistent with the approaches preferred by the CEO.
• Other duties consistent with this role, as assigned.

Required Qualifications

• High School diploma or GED required; Bachelor’s Degree preferred
• 5+ years of experience as an Executive Assistant
• Detailed-oriented
• Able to process complex information and determine how it impacts executive’s schedules and priorities
• Able to prioritize conflicting needs; handle matters expeditiously and follow through on projects to successful completion, often with a short deadline
• Experience putting processes in place (i.e. Helping create employee handbooks, manuals, scheduling, answering phones, booking events and travel, etc.)
• Exceptional communicator (written and verbal)
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and have excellent typing skills
• Strong organizational and time management skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Ability to handle confidential information with discretion
• Strong interpersonal skills and the ability to build relationships with key stakeholders
• Demonstrated ability to achieve high-performance goals
• Forward-looking thinker, who actively seeks opportunities to contribute
• Proactive problem-solver, with strong decision-making capability
• Highly resourceful team player, with the ability to also be extremely effective independently

• Able to work effectively when working remotely:
  • Home internet must support a minimum download speed of 25 Mbps and upload speed of 10 Mbps. Cable, Fiber, or DSL connections hardwired to the internet device are recommended
  • Evergreen will provide remote employees with telephony applications and equipment to meet the business requirements for their role
  • Employees must work from a dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information

Benefits

Evergreen Nephrology’s total rewards program is designed to support you in and outside of work. You can expect:

• Paid time off starting at 4 weeks for full-time employees
• 12 paid holidays per year
• Medical, dental, vision and life insurance, including an HSA with employer match
• Reimbursement for continuing medical education for eligible roles
• A 401(k) program where Evergreen matches up to 4% of contributions
• Paid parental leave
• A robust training and development program that starts with onboarding and continues throughout your career with Evergreen Nephrology

Evergreen Nephrology is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any other protected category under local, state or federal laws.

If you are an applicant with a disability who requires reasonable accommodation for any part of the hiring process, please contact us for assistance at [email protected].