Executive Assistant and Office Manager

Position Summary

The Executive Assistant & Office Manager position is a highly visible, senior-level administrative position responsible for independently managing executive office operations, overseeing corporate office administration, and leading significant administrative and operational initiatives that support the company's business objectives. The position exercises substantial discretion, independent judgment, and delegated decision-making authority in matters affecting executive operations, financial resources, vendor relationships, workplace policies, and corporate initiatives.

Acting on behalf of designated executives and within established levels of authority, the individual is empowered to make business decisions, commit company resources, manage budgets, negotiate vendor agreements, and resolve complex operational matters without requiring routine supervisory approval.

In addition to providing high-level executive administrative support, the position has significant responsibility for developing and implementing administrative policies, improving operational effectiveness, directing the work of internal and external resources, and leading cross-functional projects with meaningful business, financial, or organizational impact.

The position serves as a trusted representative of executive leadership, exercising sound business judgment, maintaining confidentiality, and independently establishing priorities to ensure the efficient and effective operation of the executive office and corporate workplace.

Executive Administrative Support

• Provide comprehensive, high-level administrative support to designated members of executive leadership team, serving as a professional and discreet liaison with employees, vendors, and external stakeholders.
• Independently manage complex executive calendars, meetings, appointments, and competing priorities, exercising sound judgement to optimize executive time and address scheduling conflicts.
• Coordinate domestic and international business travel, including transportation, accommodations, detailed itineraries, and changes to travel arrangements.
• Prepare, review, and edit executive correspondence, presentations, reports, meeting materials, and other communications; coordinate meeting agendas, action items, and follow-up activities.
• Exercise discretion and independent judgement in anticipating executive needs, prioritizing requests, resolving administrative matters within delegated authority, and managing sensitive and confidential information.

Office Management & Daily Operations

• Independently oversee the daily operations, organization, functionality, and appearance of the corporate office, making operational decisions, establishing priorities, and resolving issues with minimal supervision.
• Manage office operating budgets, supplies, equipment, furniture, and other resources, including monitoring expenditures, evaluating purchasing needs, and authorizing expenses within established guidelines.
• Oversee relationships with building management, contractors, and service providers, including evaluating proposals, negotiating pricing and service agreements, and ensuring quality and cost-effective services.
• Develop, implement, and maintain office procedures and operational standards while identifying opportunities to improve efficiency, resource utilization, and the overall workplace experience.
• Oversee facilities services, building access, office space utilization, seating arrangements, and workplace technology needs, coordinating with IT and other departments and directing vendors and contractors as necessary.

Meeting, Event & Visitor Coordination

• Independently coordinate executive meetings, leadership retreats, conferences, and corporate events, overseeing scheduling, logistics, materials, audiovisual requirements, and catering.
• Collaborate with Administrative Team to plan and execute employee functions, celebrations, and other activities supporting employee engagement and company culture.
• Manage event-related budgets, evaluate vendor proposals, negotiate arrangements, and make decisions regarding expenditures and logistics within established authority.
• Coordinate arrangements for executive visitors, business partners, and employees visiting from domestic and international locations, including transportation, building access, workspace accommodations, and hospitality.
• Oversee event execution, direct supporting vendors and service providers, and independently resolve logistical challenges to ensure professional and cost-effective outcomes.

Administrative Projects & Process Improvement

• Lead office relocations, renovations, workspace reconfigurations, and other administrative projects, managing schedules, budgets, vendors, and project deliverables.
• Independently evaluate administrative operations, identify opportunities for improvement, and develop and implementation procedures and solutions to enhance efficiency and effectiveness.
• Coordinate company-wide and cross-functional administrative initiatives, establishing priorities, directing the work of involved parties, and ensuring timely completion of assigned responsibilities.
• Exercise independent judgement in managing project resources, resolving operational challenges, and making decisions within established authority to keep initiative on track.
• Provide executive leadership with project updates, budget assessments, operational recommendations, and proposed solutions to issues affecting office operations and administrative effectiveness.

Minimum Qualifications and Education

• High school diploma or equivalent required.
• Minimum of 5-7 years of progressively responsible experience in executive administrative support, office management, corporate administration, or a comparable role.
• Experience supporting C-suite executives or senior organizational leadership.
• Experience independently managing office operations, facilities, vendor relationships, and administrative functions.
• Experience managing operating budgets, evaluating expenditures, negotiating with vendors, and coordinating office-related purchasing decisions. 
• Experience leading office projects, implementing administrative improvements, and coordinating the work of vendors, contractors, or other support resources.
• Experience planning and coordinating executive meetings, leadership events, and corporate functions.

Preferred Qualifications

• Associate or bachelor's degree.
• Experience in the mining, energy, manufacturing, or construction industries.

Knowledge, Skills, and Abilities

• Ability to manage complex calendars, executive travel arrangements, and competing priorities.
• Ability to exercise independent judgment, evaluate alternatives, and make sound business decisions within established authority.
• Exceptional organizational, planning, time management, and problem-solving skills.
• Excellent written and verbal communication skills, with strong attention to accuracy, detail, and professionalism.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Demonstrated ability to work independently, exercise initiative, establish priorities, and follow through on commitments.
• Strong interpersonal skills and the ability to establish productive working relationships with executives, employees, and external stakeholders.
• Ability to exercise sound judgement, maintain confidentiality, and handle sensitive matters with discretion.
• Flexibility and the ability to interpret evolving priorities, anticipate needs, and respond effectively to changing business situations.
• Ability to make appropriate operational decisions and resolve issues independently in the absence of direct supervision.

Physical and Sensory Demands

• Requires prolonged sitting, some bending, stooping, and stretching.
• Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment.
• May require lifting up to 25 pounds.

Compensation Transparency

The salary range is tied to the Colorado market for jobs performed in Colorado. The salary offered to the successful candidate will be based on experience, qualifications, and/or education. The salary offer will not be based on a candidate’s salary history, by law, Energy Fuels will not ask for information about salary history, nor should candidates share that information with the company.

This role may be eligible for participation in a discretionary annual bonus program, pursuant to which an employee may be awarded a percentage of their salary based on the company’s performance and their own individual performance.

This role may be eligible for participation in a discretionary long-term incentive program, pursuant to which an employee may receive awards based on their level and individual performance.

Benefits

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and company holidays
• Life and long-term disability insurance
• Employee Assistance Program (EAP)
• Additional voluntary benefits may be available

This position is based out of Energy Fuels Lakewood location and is expected to be in the office most of the week. We offer a 9/80 schedule, along with a remote work Tuesday, for most of our exempt positions. The successful candidate will work out the details of their schedule with their manager.

Equal Employment Opportunity

Energy Fuels is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Our positions are subject to background check. A criminal record will not automatically disqualify you from employment; all cases are considered on an individual basis relative to the duties of the position. 

Reasonable Accommodation

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected] or by calling 303-389-4161.

At-Will Employment Statement

Employment with Energy Fuels is at will. This means that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

Application Deadline

This position will remain open until filled.

Colorado Job Application Fairness Act

An applicant may redact information from their resume, cover letter, and/or transcripts identifying their age, date of birth, or dates of attendance at or graduation from an educational institution. If your position requires us to review an official transcript, without redacting, we will request one as part of our conditional offer process. To evaluate work experience against established requirements for positions, we are still requesting dates of service (month and year) for positions in the applicant’s work history.

Sponsorship

Please note that this position is not eligible for employer-sponsored work authorization. Applicants must be legally authorized to work in the United States without current or future visa sponsorship.