Performs accurate, high-volume data entry and record maintenance across databases, spreadsheets, and internal systems. Reviews and verifies information, corrects discrepancies, organizes electronic and physical documents, conducts data quality checks, and provides authorized reports. Maintains confidentiality, follows data-entry procedures, meets productivity and turnaround requirements, and supports general administrative tasks. The role requires strong computer, keyboarding, organizational, communication, and attention-to-detail skills.
The Data Entry Clerk is responsible for accurately entering, updating, organizing, and maintaining company information and records in databases, spreadsheets, and internal systems. This role requires strong attention to detail, accuracy, confidentiality, and the ability to work efficiently with large amounts of information.
Key Responsibilities
- Enter data from documents, forms, emails, invoices, reports, and other sources into company databases and systems.
- Review information for accuracy, completeness, and consistency.
- Update and maintain existing records and databases.
- Identify and correct data entry errors and discrepancies.
- Verify information by comparing it with source documents.
- Organize, label, and maintain electronic and physical records.
- Process and maintain spreadsheets, forms, reports, and other business documents.
- Perform regular data quality checks and resolve missing or inaccurate information.
- Retrieve information from databases and provide data or reports to authorized employees.
- Scan, upload, file, and organize documents as needed.
- Maintain confidentiality and protect sensitive company and customer information.
- Follow company policies, procedures, and data-entry standards.
- Assist other departments with administrative and clerical tasks when needed.
- Meet established productivity, accuracy, and turnaround-time requirements.
- Communicate with supervisors or other departments regarding discrepancies or missing information.
- Perform other duties related to data entry and general office administration as assigned.
Required Qualifications
- High school diploma or equivalent.
- Previous data entry, administrative, clerical, or office experience is preferred.
- Strong computer and keyboarding skills.
- Good knowledge of Microsoft Office, particularly Excel and Word.
- Ability to accurately enter and process large volumes of information.
- Strong attention to detail and organizational skills.
- Ability to identify errors and resolve discrepancies.
- Good written and verbal communication skills.
- Ability to work independently and meet deadlines.
- Ability to handle confidential information professionally.
Preferred Qualifications
- Experience with database management or enterprise software.
- Experience with CRM, ERP, accounting, healthcare, or inventory systems, depending on the industry.
- Experience working with spreadsheets and data-management tools.
- Familiarity with document-management and electronic filing systems.
- Previous experience in a fast-paced office environment.
Key Skills
- Data entry and database management
- Typing and keyboarding
- Microsoft Excel and Word
- Accuracy and attention to detail
- Data verification
- Record keeping
- Document management
- Organization and time management
- Confidentiality
- Problem-solving
- Written and verbal communication
- Ability to meet deadlines
Working Conditions
The Data Entry Clerk typically works in an office or remote environment and spends significant time using a computer and other office equipment. The position may involve repetitive data entry, extended periods of sitting, and handling high volumes of information while maintaining a high level of accuracy.
Performance Expectations
Successful candidates are expected to:
- Maintain a high level of data accuracy.
- Complete assignments within established deadlines.
- Protect confidential information.
- Maintain organized and up-to-date records.
- Follow established procedures and quality standards.
- Communicate promptly when information is incomplete or incorrect.
Typical Job Titles
Similar positions may be advertised as:
- Data Entry Clerk
- Data Entry Specialist
- Data Entry Operator
- Data Processing Clerk
- Records Clerk
- Administrative Data Entry Clerk
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