Clinical Supplies - Operational Bid Specialist

Work Schedule

Environmental Conditions

Job Description

We have a vacancy in our Global Clinical Supplies Team for an Operational Bid Specialist. This role can be based in Bulgaria or Serbia and be fully remote in either of these locations or office/hybrid in Sofia or Belgrade,

Day in the life:

Supports the achievement of financial and business objectives by leading, assisting and developing high quality, customer focused proposals.  Collaborates with leaders and sponsors to produce end product.

Responsibilities

• Evaluates RFPs and participates in strategy calls to determine the most efficient and effective bid strategy.
• Liaises with business development, contracts and proposals, and operations teams to ensure that the proposal and strategy meet the business needs.
• Consults with internal subject matter experts to determine labor requirements, develop processes for non-standard activities, like FSPs, confirm client specific bidding standards and verify assumptions on specifications not identified in RFP.
• Modifies the proposal text to reflect study requirements and assumptions specific to the opportunity and ensures proposal text aligns with budget.
• Reviews client grids to ensure accuracy of mapping and unit definitions.
• Prepares proposals and revisions for basic to moderately complex opportunities.
• May interact with client to assist in determining requirements and service levels.
• Attends bid review to present and defend budget to senior management.
• Updates and maintains corporate databases as required and ensures accurate information is included in tracking reports.
• Ensures bid grid is up-to-date in bid system
• Maintain strategy document to ensure the best customer focused proposals

Job Qualification

Education / Experience

• Bachelor's degree or equivalent and relevant formal academic / vocational qualification
• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to 2+ years’) or equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities Required

• Strong verbal and written communication skills
• Good organizational skills with ability to prioritize multiple tasks
• Ability to provide recommendations on key proposal and budgeting parameters based on knowledge and experience
• Ability to work well under pressure
• Ability to adapt to changing priorities
• Knowledge of clinical trial proposal process and budget management
• Professional ability to interact with individuals at all levels
• Knowledge of Clinical Trial Supply Chain Management
• Knowledge of drug development process, FDA guidelines, GCP’s
• Proficiency in mathematics and ability to work with budgets
• Understanding of unitized grids, unit cost, unit drivers
• Knowledge of functional area project life cycle
• Good interpersonal skills and ability to work well with others
• Proficient with Microsoft Word and Excel
• Problem solving skills
• Proven flexibility and adaptability
• Excellent command of English language and grammar
• Management Role
• No management responsibility
• Working Conditions and Environment
• Work is performed in an office environment with exposure to electrical office equipment.

Physical Requirements

Frequently stationary for 6-8 hours per day. Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists. Frequent mobility required. Occasional crouching, stooping, bending and twisting of upper body and neck. Light to moderate lifting and carrying (or otherwise moves) objects including luggage and laptop computer with a maximum lift of 15-20 lbs. Ability to access and use a variety of computer software developed both in-house and off-the-shelf. Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences. Frequently interacts with others to obtain or relate information to diverse groups. Works independently with little guidance or reliance on oral or written instructions and plans work schedules to meet goals. Requires multiple periods of intense concentration. Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence. Ability to perform under stress. Ability to multi-task. Regular and consistent attendance.

PPD values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive.  Below is listed the working environment/requirements for this role:

• Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.
• Able to work upright and stationary for typical working hours.
• Ability to use and learn standard office equipment and technology with proficiency.
• Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.